Accounts Payable Specialist (Construction)

Arkansas Talent Group•Little Rock, AR

About The Position

Arkansas Talent Group is searching for a detail-oriented Accounts Payable Specialist to join our clients construction company. The ideal candidate will have experience in construction accounting and be responsible for managing vendor relationships, processing invoices, and ensuring timely payments.

Requirements

Minimum of 3-5 years of progressive accounts payable experience in the construction industry
Experience with AIA Billing and Lien Waivers is required
Strong understanding of construction accounting principles and job costing
Proficiency in accounting software, preferably Sage Construction CRE 300
Advanced Excel skills and experience with other Microsoft Office applications

Responsibilities

Review and verify invoices for appropriate documentation and approval
Process accounts payables, including data entry of invoices into our accounting system
Match invoices to purchase orders and receiving documents
Schedule and prepare checks for payment
Set up and maintain subcontracts and purchase orders in the Job Cost System
Ensure all subcontractor and supplier invoices are submitted as required by agreements
Maintain the Accounts Payable Database, including updating vendor information and verifying Federal Tax ID Numbers
Prepare and review AIA billing applications for progress payments, ensuring compliance with project contracts and draw schedules
Coordinate with project managers to validate percent complete, retainage, and change orders for accurate billing
Manage and track Lien Waivers (conditional and unconditional) from subcontractors and suppliers prior to payment release
Verify that proper lien releases are received and filed for each draw, maintaining compliance with state and project-specific requirements
Assist with owner billing and documentation packages to ensure timely payment processing
Ensure compliance with sales and use tax regulations
Compile information for external auditors as required
Ensure all company compliance requirements for W-9's, Insurance Certificates, and other documents are met by subcontractors and suppliers
Perform credit card and bank account reconciliation
Review vendor statements and resolve any discrepancies
Ensure proper matching of revenues and expenses for all projects