Accounts Payable Specialist Temp

Collins Electric•Stockton, CA

7d•$20 - $25

About The Position

The purpose of the Temporary Accounts Payable Specialist is to provide short-term support to the Finance team by assisting with day-to-day accounts payable functions. This role is responsible for processing invoices and credit card receipts accurately and efficiently, ensuring adherence to established payment terms, company policies, and internal controls. The Temporary AP Specialist plays an important role in maintaining accurate financial records, supporting vendor relationships, and helping ensure smooth financial operations during the assignment period.

Requirements

Prior experience in accounts payable or general accounting support roles
Working knowledge of invoice processing, purchase order matching, and vendor statement reconciliation
Experience reconciling credit card transactions and receipts
Strong attention to detail and a high level of accuracy
Ability to research discrepancies and resolve routine issues independently
Basic understanding of accounting principles and internal controls
Proficiency with accounting systems and Microsoft Office (especially Excel)
Strong organizational skills and ability to manage multiple tasks and deadlines
Professional communication skills with the ability to interact effectively with vendors and internal teams
Ability to follow established processes, policies, and procedures
Reliable, dependable, and able to adapt quickly in a temporary support role

Responsibilities

Process vendor invoices accurately and timely, ensuring proper coding, approvals, and adherence to established payment terms
Match invoices to purchase orders and supporting documentation to ensure completeness and accuracy
Process and reconcile credit card transactions by matching receipts to statements and identifying discrepancies
Reconcile vendor statements and research, resolve, and document invoice or payment discrepancies
Respond to routine vendor inquiries regarding invoice status, payments, and account balances in a professional and timely manner
Maintain accurate accounts payable records, files, and documentation in accordance with company policies and procedures
Assist with basic accounts payable reporting and recordkeeping as needed
Ensure compliance with internal controls, company policies, and accounting procedures
Collaborate with the Finance team to support day-to-day operations and meet deadlines
Identify potential errors or inconsistencies and communicate findings to appropriate team members
Support continuous improvement efforts by following best practices and offering suggestions when appropriate
Demonstrates and represents company core values in daily actions, interactions, and decision-making processes