Accounts Payable & Receivable Specialist

Ira Green•Providence, RI

About The Position

The Accounts Payable & Receivable Specialist is responsible for managing the company's accounts payable and accounts receivable processes. This position ensures accurate and timely processing of invoices, payments, and collections while maintaining strong financial records and supporting the accounting department with daily financial operations.

Requirements

Associate’s degree in accounting, Finance, or related field preferred.
2+ years of experience in accounts payable, accounts receivable, or general accounting.
Proficiency in Microsoft Office Suite.
Strong attention to detail and accuracy.
Strong organizational and time management skills.
Ability to maintain confidentiality with financial information.
Strong communication and problem-solving skills.

Nice To Haves

Prior experience with Syspro MRP system is a plus.

Responsibilities

Review, verify, and process vendor invoices for payment.
Ensure invoices are properly coded and approved prior to payment.
Prepare and process check runs, ACH payments, and wire transfers.
Maintain vendor records and resolve discrepancies or billing issues.
Reconcile vendor statements and investigate outstanding balances.
Ensure timely payments to vendors in accordance with company policies.
Generate and distribute customer invoices.
Post customer payments including checks, ACH, and credit card transactions.
Monitor accounts for overdue payments and follow-up with customers regarding outstanding balances.
Reconcile customer accounts and resolve payment discrepancies.
Maintain accurate customer billing records.
Assist with month-end closing activities.
Maintain accurate financial documentation and filing systems.
Prepare reports related to AR/AP aging and payment activity.
Support audits by providing requested financial documentation.
Collaborate with other departments to resolve billing or payment issues.