Accounts Payable/Payroll Specialist

African Community Housing and Development•SeaTac, WA

72d•Onsite

About The Position

The Accounts Payable (AP)/Payroll (PR) Specialist is responsible for processing and managing the organization’s outgoing payments in a timely and accurate manner. This role ensures that all vendor invoices, staff reimbursements, staff payroll, and other payments are handled in compliance with internal policies, grant restrictions, and applicable regulations. The AP/PR Specialist plays a critical role in supporting the nonprofit's financial integrity and operational efficiency.

Requirements

Associate’s degree in accounting, finance, business administration, or a related field Bachelor’s preferred).
Minimum of 3 years of experience in accounts payable and payroll processing, preferably within a nonprofit organization.
Experience with fund accounting, grant compliance, and restricted funds required.
Experience supporting annual financial audits and grantor monitoring reviews.
Bilingual or multilingual abilities relevant to the community served.
Strong attention to detail and high level of accuracy in data entry and reconciliation.
Excellent time management and organizational skills; ability to manage multiple priorities and deadlines.
Proficiency in nonprofit accounting software (such as MIP Fund Accounting, Sage Intacct, QuickBooks Nonprofit, or similar).
Familiarity with HRIS and payroll systems (e.g., ADP, Paychex, Paycom).
Understanding of GAAP, IRS reporting requirements, and nonprofit accounting principles.
Proficient in Microsoft Office Suite, especially Excel (formulas, data entry, reconciliations).
Strong interpersonal skills and ability to maintain confidentiality.
Clear written and verbal communication skills.
Ability to work independently and as part of a cross-functional team.
Commitment to equity, inclusion, and respectful workplace practices.
Experience working with multiple funding streams and complex chart of accounts.

Responsibilities

Process vendor invoices and payments accurately and timely.
Obtain proper approvals for all expenditures before processing.
Maintain accurate vendor records including contact information, W-9s, and payment terms.
Prepare annual 1099 forms and ensure compliance with IRS regulations.
Process payroll accurately and on time
Administer employee benefits, manage employee selection, vendor payments, and reconciliation
Assist with onboarding/offboarding as it relates to payroll and benefits setup/termination.
Maintain up-to-date employee records and HRIS systems.
Ensure all transactions comply with internal controls, grant requirements, and nonprofit accounting standards.
Respond to vendor and staff inquiries and resolve any discrepancies or issues.
Reconcile accounts payable and payroll subledger to general ledger each month.
Provide payment related reports as needed for budget tracking, audits, or grant reporting.
Support the finance team during month-end and year-end closing processes.
Adhere to internal control procedures, including approval workflows and segregation of duties.
Prepare documentation and respond to requests during financial audits and monitoring visits.
Help identify and suggest improvements to processes and controls.