Accounts Payable/Payroll Specialist

Pastini•Portland, OR

just now•$62,400 - $62,400

About The Position

At Pastini we are inspired by the farms, vineyards and waters of the Pacific Northwest, and are dedicated to serving up two of life’s greatest pleasures… pasta and wine. We know that using fresh, local ingredients makes a difference to our guests and to our community. We source fresh produce, dairy, artisan breads, coffee, and meat locally and we handcraft each dish to order. Based in Portland, Oregon, our family of restaurants has blossomed and grown to eight wonderful restaurants around the State since we first opened in 2001. We are seeking an Accounts Payable/Payroll Specialist to join our team at Pastini HQ Job Summary: The position reports to the Controller and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures. Prepare and monitor semi-monthly payroll. This position is to provide these services in an effective and efficient manner that will ensure corporate finances are accurate and up to date, that vendors and suppliers are paid within established time limits, and that employees are paid in a timely manner.

Requirements

Knowledge of accounts payable and basic accounting understanding of general ledgers. Proficient with Sage accounting software.
Extensive knowledge of payroll functions including preparation, balancing, and payroll taxes.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Excellent interpersonal skills to communicate effectively across the organization.
Proficient with Microsoft Office Suite or related software.
Proficient with payroll and financial software.
Associates degree in accounting preferred.
At least three to five years of related experience required.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.

Responsibilities

Receive and verify invoices and requisitions for goods and services.
Resolve invoice discrepancies with vendors and managers and respond to inquiries.
Enter invoice data for payment.
Process backup reports after data entry.
Manage the weekly check run.
File all check copies and vendor invoices.
Prepare vendor checks for mailing.
Prepare manual checks as and when required.
Process and enter location manual Petty Cash checks.
Maintain and update vendor files.
Monitor accounts to ensure payments are up to date.
Reconcile credit card statements.
Maintain, prepare and process annual vendor 1099 forms.
Maintain employee records in both written and electronic formats to ensure records are current and provide an audit trail for compliance.
Research discrepancies of payroll data (time sheets, leave/vacation time, unemployment eligibility, direct deposits, benefit eligibility, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
Respond to inquiries regarding various procedures and requirements for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate actions or complying with established guidelines.
Coordinates data concerning employee transfers between locations and summarizes the information accurately to make the necessary adjustments within the general ledger.
Coordinate, calculate and prepare (if necessary) all manual or termination paychecks for employees.
Coordinate the reporting, employee withholding and payment of garnishments.