Accounts Payable / Payroll Clerk - Full Time (Day Shift)

Oaklawn•Hot Springs, AR

12d•Onsite

About The Position

Thank you for your interest in becoming part of the Oaklawn Team. We have an extraordinary legacy. We are a family with strong core values, providing a new level of excitement for our guests and Team Members as we aspire to be Arkansas' Employer of Choice. We are currently seeking a talented individual to become an Accounts Payable/Payroll Clerk. An individual could be successful if they possess the following. ESSENTIAL DUTIES AND RESPONSIBILITIES Under general supervision, performs and supervises all activities necessary to process payroll weekly, maintain related records, reporting and deductions. Audit timekeeping and attendance systems for accuracy and report issues to the proper departments. Works with accounting to maintain all federal and state required reporting accurately. Prepares special reporting as requested. Primary contact person for team members and department managers with payroll questions, verifications and issues. When not processing payroll related items, will perform accounting duties as assigned. Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Maintains accounting ledgers by verifying and posting account transactions. Verifies vendor accounts by reconciling monthly statements and related transactions. Review all invoices for appropriate documentation and approval prior to payment. Prioritize invoices according to cash discount potential and payment terms. Maintain 3 way matching process. Respond to all vendor inquiries. Must understand and apply company policies and procedures appropriately. Match invoices to checks and obtain signatures for checks and distribute checks accordingly. Research and correct discrepancies. Resident expert on 1099 requirements. Scan accounts payable documents into storage system. Maintains an attitude & philosophy consistent with the company Core Values and Standards of Behavior with internal & external guests Perform daily & weekly payroll tasks and operations with accuracy and timeliness Understand and adhere to all Federal and State regulations and stay up-to-date with changes as they occur Process pay changes, corrections, garnishments and tax withholding as directed Process, transmit and verify ACH files for timely bank receipts Serving as a support department and offering that support in a professional, friendly and respectful manner Administers and manages the processing of personnel/payroll transactions. Assists staff with problems encountered and observes for accuracy and completeness of appropriate documentation/forms. Researches, organizes, documents and completes special projects assigned Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. Regular attendance in conformance with the standards of Oaklawn Jockey Club Works closely with the HR department with cross-department items such as PTO balances, other time off and wage attachments Assist with accounting duties Personal ongoing development Willingness to help in any area when needed Punctual attendance required Ability to work required overtime Other duties as assigned

Requirements

Must be at least 21 years of age.
Excellent communication skills
Payroll knowledge including systems, legislation and regulations
Analytical and numerical/math skills and strengths
Ability to read, write and communicate in English
Advanced computer literacy
Superior attention to detail and accuracy
Troubleshooting and problem solving abilities
Ability to meet strict deadlines
Ability to multi-task and remain organized
Must be able to maintain strict confidentiality, discreetness and tact at all times
Ability to deal effectively and interact well with team members and guests
Ability to resolve problems/conflicts in a diplomatic and tactful manner
Ability to adjust quickly to changing conditions
Must have strong work ethics
Must be well organized and a self-starter
Must be able to follow standard filing procedures
Detail oriented, professional attitude, reliable
Proficient in Microsoft Office Suite including Excel and Word
Possess strong organizational and time management skills
Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
Ability to communicate effectively verbally and in writing
Ability to interact with team members and vendors in a professional manner
Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
2+ years of Accounts Payable experience
2+ years prior payroll experience
Employee must be able to qualify for licenses and permits required by federal, state and local regulations.
All applicants must complete a pre-employment drug screen and background check.

Nice To Haves

Bachelor's degree preferred, or in place of a degree, 4+ years of relevant experience
Previous experience with Workday or similar systems is preferred

Responsibilities

Performs and supervises all activities necessary to process payroll weekly, maintain related records, reporting and deductions.
Audit timekeeping and attendance systems for accuracy and report issues to the proper departments.
Works with accounting to maintain all federal and state required reporting accurately.
Prepares special reporting as requested.
Primary contact person for team members and department managers with payroll questions, verifications and issues.
When not processing payroll related items, will perform accounting duties as assigned.
Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Review all invoices for appropriate documentation and approval prior to payment.
Prioritize invoices according to cash discount potential and payment terms.
Maintain 3 way matching process.
Respond to all vendor inquiries.
Must understand and apply company policies and procedures appropriately.
Match invoices to checks and obtain signatures for checks and distribute checks accordingly.
Research and correct discrepancies.
Resident expert on 1099 requirements.
Scan accounts payable documents into storage system.
Maintains an attitude & philosophy consistent with the company Core Values and Standards of Behavior with internal & external guests
Perform daily & weekly payroll tasks and operations with accuracy and timeliness
Understand and adhere to all Federal and State regulations and stay up-to-date with changes as they occur
Process pay changes, corrections, garnishments and tax withholding as directed
Process, transmit and verify ACH files for timely bank receipts
Serving as a support department and offering that support in a professional, friendly and respectful manner
Administers and manages the processing of personnel/payroll transactions.
Assists staff with problems encountered and observes for accuracy and completeness of appropriate documentation/forms.
Researches, organizes, documents and completes special projects assigned
Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.
Regular attendance in conformance with the standards of Oaklawn Jockey Club
Works closely with the HR department with cross-department items such as PTO balances, other time off and wage attachments
Assist with accounting duties
Personal ongoing development
Willingness to help in any area when needed
Punctual attendance required
Ability to work required overtime
Other duties as assigned