Accounts Payable and Payroll Clerk

Northwest Indiana Lighthouse Charter School•Hammond, IN

1d•Hybrid

About The Position

The Accounts Payable/Payroll Clerk for processing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. The role processes the company’s bi-weekly payroll for all staff, contractors, and management.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
2+ years of experience in payroll, accounts payable, or general accounting
Experience with accounting and payroll systems (Sage Intacct, ADP, or similar system)
Basic understanding of payroll processes and compliance (required)
Ability to manage multiple tasks and meet deadlines
Strong attention to detail and accuracy
Strong analytical, organizational and problem-solving skills
Effective communication skills and ability to work cross-functionally

Nice To Haves

Excellent organizational and time management skills
Experience in a school setting (preferred)
Familiarity with ERP/accounting systems
Experience with payroll systems (e.g., ADP, or similar)
Knowledge of 1099 reporting requirements
Understanding of internal controls and audit processes

Responsibilities

Process vendor invoices accurately and in a timely manner
Match purchase orders, receipts, and invoices (3-way match)
Review invoices for proper approvals and coding
Prepare and process weekly check runs, ACH, and wire payments
Maintain vendor records, including W-9s and payment terms
Reconcile vendor statements and resolve discrepancies
Respond to vendor inquires and maintain positive relationships
Assist with month-end close, including accruals and reconciliations
Ensure compliance with company policies and internal controls
Support year-end 1099 preparation and reporting
Assist with month-end and year-end closing activities
Process payroll for all staff, vendors and management via ADP
Assist with timecard review and validation for accuracy
Process payroll, including data entry and audit checks
Ensure payroll is processed in compliance with applicable laws and company policies
Maintain confidentiality of employee payroll information with integrity
Respond to employee payroll inquiries and resolve discrepancies
Generate payroll reports for management and audits
Prepare and submit payroll tax filings and payments
Maintain payroll records, including earnings, deductions, and benefits