Accounts Payable/Payroll Coordinator

Pasadena Villa Senior Living•Pasadena, CA

1d•$22 - $25

About The Position

Are you looking for your new career? We are now hiring an Accounts Payable/Payroll Coordinator to be the newest member of our awesome team! Salary Range: $22-$25 per hour. We believe in cultivating a family culture and thrives on person-centered care, while building a positive culture focused on a shared vision, trust, communication and collaboration. Our mission is to provide compassionate, quality care that focuses on the unique needs of our residents and families. We believe in teamwork, respect, Accounts Payablepreciation, and integrity. What makes us special? UKG Wallet - access to earned wages before pay day Competitive Wages! Great benefits – Medical, dental, and vision coverage Growth Opportunities Continuing Education / Training Opportunities Are you ready to contribute to a team, committed to excellent customer service and dedicated to each individual’s unique talent? If yes, as an Accounts Payable/Payroll Coordinator you will: As the Accounts Payable/Payroll Coordinator you will administer the center’s payroll and serve as the center liaison with support team's payroll, benefits, and human resources department. You will also: Coordinate the flow of Accounts Payableplicants and employment pAccounts Payableerwork for staffing purposes and maintains the employment records (including in-Service records) of the center’s employees. Exercise integrity and confidentiality. Maintain personal employee information including but not limited to medical, pay, demogrAccounts Payablehic, discipline, family matters in the strictest confidence and in accordance with policy and legal standards. Serve as the center payroll representative by processing payroll in accordance with policies and procedures and by assisting center employees in resolving payroll issues. Coordinate center Accounts Payableplicant flow processes from sourcing through selection. Complete reference checks, criminal background checks and ensures that Accounts Payableplicant drug tests are completed along with all other necessary employment pAccounts Payableerwork. Ensure all new employees are trained in time clock practices and creates employee badges. Serves as the benefits designee for the center and ensures that all employees receive the required information regarding benefits and processes the benefits pAccounts Payableerwork. Liaises with Corporate Benefit Services to address employee issues/inquiries. Conducts Basic Computer Training (equipment, login, keyboarding, and system navigation)for all new employees. Conducts annual in-service non-clinical mandatory education for all employees and maintains documentation. Monitors Performance Evaluation Schedule (including 90 day and annual reviews) for all employees. Directs employees to Accounts Payablepropriate resources in response to employee needs. Creates and maintain personnel files/records (manual and electronic) as well as Center employee- related files/records including Benefit Accruals, Service Date Adjustments, I-9 forms, Licensure/Certification/Education, OSHA, Workers’ Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e., Drug Testing, CPR, Physicals, FMLA) according to policy and legal standards. Ensures the quality, accuracy and timeliness of the information. Tracks I-9 work authorization documents to ensure work authorization documents are kept current. Remains current in the understanding of all company benefit programs and benefit policies; Is well versed in the understanding of ADA and FMLA; Coordinates Center programs, e.g., Workers’ Compensation, Employee Recognition, Employee Communications (Corporate-Big Blue Board, Corporate Integrity, other government mandated and center-related), and Special Events. Complies with Accounts Payableplicable legal requirements, standards, policies and procedures including but not limited to those within the Compliance and Ethics Program, Standard/Code of Conduct, Federal False Claims Act and HIPAA. Participates in required orientation and training programs. Promptly reports concerns and suspected incidences of non-compliance to supervisor. Compliance Liaison or to the Compliance Officer via the Integrity Hotline. Cooperates with monitoring and audit functions and investigations. Participates, as requested, in quality assurance and process improvement activities.

Requirements

High school diploma.
2 years of experience in payroll, benefits or human resources.
Experience using computer to support work activities.

Nice To Haves

Experience in Skilled Nursing Facility (SNF) environment

Responsibilities

Administer the center’s payroll
Serve as the center liaison with support team's payroll, benefits, and human resources department
Coordinate the flow of Accounts Payableplicants and employment pAccounts Payableerwork for staffing purposes and maintains the employment records (including in-Service records) of the center’s employees.
Exercise integrity and confidentiality.
Maintain personal employee information including but not limited to medical, pay, demogrAccounts Payablehic, discipline, family matters in the strictest confidence and in accordance with policy and legal standards.
Serve as the center payroll representative by processing payroll in accordance with policies and procedures and by assisting center employees in resolving payroll issues.
Coordinate center Accounts Payableplicant flow processes from sourcing through selection.
Complete reference checks, criminal background checks and ensures that Accounts Payableplicant drug tests are completed along with all other necessary employment pAccounts Payableerwork.
Ensure all new employees are trained in time clock practices and creates employee badges.
Serves as the benefits designee for the center and ensures that all employees receive the required information regarding benefits and processes the benefits pAccounts Payableerwork.
Liaises with Corporate Benefit Services to address employee issues/inquiries.
Conducts Basic Computer Training (equipment, login, keyboarding, and system navigation)for all new employees.
Conducts annual in-service non-clinical mandatory education for all employees and maintains documentation.
Monitors Performance Evaluation Schedule (including 90 day and annual reviews) for all employees.
Directs employees to Accounts Payablepropriate resources in response to employee needs.
Creates and maintain personnel files/records (manual and electronic) as well as Center employee- related files/records including Benefit Accruals, Service Date Adjustments, I-9 forms, Licensure/Certification/Education, OSHA, Workers’ Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e., Drug Testing, CPR, Physicals, FMLA) according to policy and legal standards.
Ensures the quality, accuracy and timeliness of the information.
Tracks I-9 work authorization documents to ensure work authorization documents are kept current.
Remains current in the understanding of all company benefit programs and benefit policies; Is well versed in the understanding of ADA and FMLA;
Coordinates Center programs, e.g., Workers’ Compensation, Employee Recognition, Employee Communications (Corporate-Big Blue Board, Corporate Integrity, other government mandated and center-related), and Special Events.
Complies with Accounts Payableplicable legal requirements, standards, policies and procedures including but not limited to those within the Compliance and Ethics Program, Standard/Code of Conduct, Federal False Claims Act and HIPAA.
Participates in required orientation and training programs.
Promptly reports concerns and suspected incidences of non-compliance to supervisor.
Compliance Liaison or to the Compliance Officer via the Integrity Hotline.
Cooperates with monitoring and audit functions and investigations.
Participates, as requested, in quality assurance and process improvement activities.