Accounts Payable & Payroll Assistant

Concordia University Chicago•River Forest, IL

29d•Onsite

About The Position

The Accounts Payable & Payroll Assistant is responsible for the accurate and timely processing of accounts payable and payroll transactions following institutional policies and regulatory requirements. This role supports the finance team by ensuring compliance, maintaining financial records, and assisting with audits and reporting. The position requires expertise in Banner (Ellucian) and Emburse/Chrome River platforms, and a strong understanding of higher education financial operations.

Requirements

Associate's degree in accounting, Business Administration, or related field; bachelor's preferred.
Minimum 2 years of experience in accounts payable and/or payroll.
Demonstrated experience with Banner (Ellucian) and Emburse/Chrome River.
Knowledge of payroll laws, IRS regulations, and AP best practices.
Proficiency in Microsoft Excel and other Office applications.
Strong organizational skills and attention to detail.
Ability to manage confidential information with integrity.

Nice To Haves

Experience in a higher education setting.
Familiarity with federal and state tax reporting requirements.
Understanding of fund accounting principles.

Responsibilities

Review, process, and verify invoices, employee reimbursements, and other payment requests using Emburse/Chrome River.
Match purchase orders, receipts, and invoices for accuracy and compliance.
Maintain vendor records, including W-9s and banking information.
Monitor outstanding liabilities and prepare weekly payment runs (check, ACH, or wire).
Distribute checks
Respond to internal and external inquiries regarding accounts payable status and procedures.
Assist with year-end 1099 reporting and IRS compliance.
Process payrolls for faculty, staff, adjuncts, and student employees
Initiate each payroll cycle
Review timesheets and payroll authorizations for appropriate signatures and entries; enter them in the payroll system
Complete the payroll cycle and prepare documents for direct deposit as well as any payments related to payroll, including payment of taxes, TSAs, and garnishments
Communicate regularly with employees regarding payroll
Communicate with department heads regarding errors in timesheets
Monitor status of web timesheets and assist employees in learning to use the web time entry system
Assist with payroll reconciliations, audits, and preparation of W-2s.
Support compliance with labor laws, IRS regulations, and institutional policies.
Perform other duties as assigned by the Disbursements Manager, Controller or CFO