Accounts Payable/Office Clerk

Auburn YMCA-WEIU•City of Auburn, NY

9d•$19 - $22•Onsite

About The Position

Under the direction of the Senior Staff Accountant, the Accounts Payable/Office Clerk is responsible for ensuring accurate and timely processing of invoices, payments, and financial transactions. Additional responsibilities include supporting leadership, the Senior Staff Accountant, the HR Coordinator and the CFO with efficient office management and coordination.

Requirements

High school diploma or equivalent; associate degree in accounting or business a plus.
1-3 years of accounts payable or general accounting experience.
Strong attention to detail and accuracy.
Proficiency with accounting software and Microsoft Excel.
Ability to manage multiple priorities and meet deadlines.
Excellent communication and customer service skills.
Knowledge of accounting functions.
Knowledge of and expertise using Microsoft office programs, especially Word and Excel.
Knowledge and ability to utilize and manage information through software applications.
Excellent problem-solving skills.
Strong data entry skills.
Demonstrates excellent planning, organizational skills, and ability to multitask with minimal direction.
Must have the ability to maintain confidentiality.

Responsibilities

Review, verify and process invoices, expense reports and purchase orders.
Code invoices to align with proper GL accounts. Research any discrepancies and obtain required approvals for AP processing.
Maintain and distribute purchase orders and assist leadership with purchasing to also include tax exempt status.
Ensure vendor accounts are current and maintained.
Communicates with vendors & other staff regarding purchases & outstanding balances.
Communicates accounts payable information and procedures to appropriate staff.
Review and reconcile credit card statements.
Responsible for maintaining database of vendors in software.
Assist in annual audit as requested by CFO.
Processes office petty cash and replenishes account at month end and as needed.
Support Senior Staff Accountant with additional financial accounts processing.
Support HR Coordinator by maintaining new employee packets, tracking the completion of mandatory trainings and contributing to staff engagement activities.
Assist CFO and Admin Staff with spreadsheet reports and other requested financial information.
Provide accounting and clerical support for the Annual Support Campaign.
Responsible for filing and maintaining a well-organized filing system.
Attends required meetings and events, completes required training and responds to inquiries in a timely manner
Responsible for sorting and distributing mail and assisting with outgoing mail. Assisting with office equipment operations.
Greets visitors and serves as a point of contact for inquiries and helps as needed.
Adheres to YMCA policies and procedures.
All other duties as assigned.