Accounts Payable Manager

The Fesco Group•Jersey City, NJ

3d•Onsite

About The Position

TruVolt Brands is looking for an Accounts Payable Manager to join its dynamic and growing team of top professionals that manufacture and sell state-of-the-art home, garden and landscaping equipment to various retailers and direct-to-consumer. The company focuses on electric and battery-powered products like snow blowers, lawnmowers, pressure washers, and chainsaws, carrying over 500 products including Snow Joe, Sun Joe, Aqua Joe, Auto Joe, and recently acquired Jetson (e-bicycles, scooters, hoverboards). TruVolt's mission is to disrupt gas-driven market sectors with top-quality, reliable, easy-to-use, affordable, and eco-conscious innovations, delivered with prime-like speed. The team is passionate, driven, collaborative, intellectually curious, and committed to continuous learning and achieving results, fostering a healthy atmosphere with growth opportunities, competitive pay, and a family-like culture. The ideal Accounts Payable Manager candidate will have a strong background in accounts payable processes, including three-way matching, payment applications, and vendor reconciliations, requiring meticulous attention to detail, exceptional organizational skills, and efficiency in a fast-paced environment.

Requirements

4-5 years’ experience in accounts payable or a similar role.
Proficient in accounting software and Microsoft Excel.
Strong attention to detail and organizational skills.
Excellent communication skills, both written and verbal.
Ability to work independently and collaboratively in a team environment.
Strong problem-solving skills and the ability to meet deadlines in a fast-paced setting.

Nice To Haves

Bachelor’s degree in finance, Accounting, or a related field preferred.
Experience with MS Dynamics Great Plains is a must/plus.

Responsibilities

Perform daily three-way matching of invoices to purchase orders and receiving documents, ensuring accuracy and compliance with company policies.
Manage daily payment applications based on bank activity, ensuring timely and accurate processing of vendor payments.
Ensure no open payments or missing invoices before the weekly disbursement meetings, addressing any discrepancies proactively.
Enter ASP disbursement requests and provide necessary reference numbers daily.
Maintain up-to-date accounts payable aging reports daily, identifying any overdue accounts for timely follow-up.
Update wire confirmations as requested, ensuring all information is accurate and available for review.
Prepare for and participate in weekly AP disbursement meetings, providing necessary insights and updates.
Keep the ACH/Wire tracker updated and request vendor forms as needed.
Post invoices and apply payments daily, ensuring timely processing and accurate record-keeping.
Conduct daily reconciliations for merchandise vendors, verifying balances and resolving discrepancies.
Monitor the AP mailbox daily, ensuring timely responses and processing of invoices and inquiries.
Oversee the approval and entry of invoices, maintaining an organized system for tracking.
Enter auto-debit invoices daily, ensuring accuracy and adherence to company policy.
Post payments from bank activity as requested, ensuring accuracy in financial records.
Respond to emails promptly, providing payment confirmations and necessary documentation to vendors.
Maintain the AP team slack tracker, following up on highlighted items monthly, and providing a list of pending invoices for month-end accruals as requested.