Accounts Payable Manager - Tucson, AZ (Corporate-Bonita)

Intermountain Centers • Tucson, AZ

1d

About The Position

The Accounts Payable Manager oversees all aspects of the company’s accounts payable function, ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, and payment transactions. This role is responsible for leading the AP team, maintaining strong internal controls, optimizing AP systems and workflows, and supporting the month‑end and year‑end close processes. The AP Manager works closely with Procurement, Accounting, Finance, and department leaders to ensure AP operations support organizational goals.

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 5+ years of progressive accounts payable experience.
• 2+ years supervisory or team‑lead experience.
• Strong understanding of GAAP and AP best practices.
• Proficiency with ERP systems (e.g., NetSuite, Dynamics, SAP, Oracle, Sage).
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliation techniques).
• Excellent organizational, analytical, and problem‑solving skills.
• Strong communication skills and ability to work cross‑functionally.
• Minimum 18 years of age.
• Valid AZ DPS Level I fingerprint clearance card (must maintain valid card throughout employment)
• CPR, First Aid, AED certification, if required (must maintain throughout employment).
• Current, valid Driver’s License and 39-month Motor Vehicle Report and proof of vehicle registration liability insurance to meet insurance requirements
• Initial current negative TB test result, if required (Employer provides).

Nice To Haves

• Experience in nonprofit, government‑funded, or grant‑funded environments (if applicable).
• Experience with AP automation tools (e.g., Bill.com, Tipalti, AvidXchange, Concur).
• Knowledge of international payments and multi‑entity environments.
• Certification (CAPA, CMA, CPA, or similar) a plus.

Responsibilities

• Supervise, coach, and develop AP staff; manage hiring, training, evaluations, and performance.
• Establish team goals, KPIs, and productivity standards.
• Build a culture of accuracy, accountability, customer service, and continuous improvement.
• Oversee full‑cycle accounts payable processing, including invoice intake, coding, approval routing, and payment execution.
• Ensure compliance with company policies, GAAP, and any contractual or grant‑funding requirements.
• Maintain vendor master data, ensuring accuracy, completeness, and fraud‑prevention safeguards.
• Manage weekly/bi‑weekly payment runs (ACH, check, card, wire, payments).
• Oversee employee expense reimbursement processes and corporate credit card program.
• Ensure timely resolution of invoice discrepancies, vendor inquiries, and payment disputes.
• Maintain strong AP controls, including 3‑way match, segregation of duties, vendor verification, and approval workflows.
• Ensure compliance with IRS regulations, including 1099 reporting.
• Partner with auditors and provide required documentation.
• Lead optimization of AP systems, automation tools, and ERP workflows.
• Continuously evaluate and streamline AP processes to reduce cycle time and improve accuracy.
• Champion digital transformation, including electronic invoicing and payment automation.
• Prepare AP‑related journal entries, accruals, and reconciliations for month‑end and year‑end close.
• Produce AP aging reports, cash‑flow impact analyses, and key AP metrics.
• Collaborate with Procurement, Budgeting, and Accounting teams on spend management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level