Accounts Payable Manager

Activate Games•Lexington, KY

13d•$65,000 - $72,000

About The Position

Activate Games is a rapidly expanding interactive gaming and entertainment facility dedicated to delivering immersive guest experiences. As our footprint grows, so does the complexity and volume of our financial operations. We are seeking an experienced Accounts Payable Manager to lead our AP function, optimize processes, and ensure timely and accurate financial operations in a dynamic, fast‑paced environment. Position Summary The Accounts Payable Manager is responsible for overseeing all accounts payable functions, managing AP staff, ensuring timely payment of vendor invoices, maintaining accurate financial records, and supporting the accounting team with month-end close activities. This role plays a critical part in strengthening financial controls, improving AP systems, and supporting the organization’s rapid growth.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field is a plus
8+ years of accounts payable or general accounting experience .
Experience in a fast-paced, multi-entity, or high-transaction-volume environment strongly preferred.
Strong knowledge of GAAP , AP best practices, vendor management, and internal controls.
Proficiency with accounting/ERP systems and Microsoft Excel.
Excellent communication, problem‑solving, and leadership skills.
Ability to thrive in a growth-oriented, rapidly evolving company culture.

Responsibilities

Oversee the full accounts payable process, including invoice processing, payment runs, vendor account reconciliation, and issue resolution.
Ensure all AP activities comply with company policies, GAAP standards, and internal controls.
Develop, optimize, and document AP procedures to increase accuracy, efficiency, and scalability.
Lead initiatives to automate manual processes and leverage AP technology tools.
Monitor AP aging reports and KPIs; maintain strong cash flow forecasting related to AP obligations.
Maintain strong relationships with vendors, ensuring timely communication and issue resolution.
Collaborate with purchasing, operations, and finance teams to support overall business needs.
Review and approve vendor onboarding, including compliance checks and contract terms alignment.
Oversee AP-related components of month-end and year-end close, including reconciliations and accruals.
Prepare and review AP reports for leadership, highlighting trends, risks, and improvement opportunities.
Ensure accurate and timely processing of 1099s and other regulatory filings.