Accounts Payable Manager

Maynard Nexsen•Birmingham, AL

52d•Onsite

About The Position

Summary: The Accounts Payable Manager is responsible for the direction and oversight of all Accounts Payable-related functions, including the management of the Accounts Payable Team. Additionally, the Accounts Payable Manager will promote and maintain the Firm’s values and continually improve the accounts payable function and its interaction with the Firm’s employees, vendors, and other constituencies. Essential Job Functions: Promote a positive team environment. Mentor and coach employees. Promote cross-functional collaboration with all administrative teams. Strive to ensure that accounts-payable-related processes and technology are best-in-class. Oversee communication and coordination with team members to ensure optimal Accounts Payable operations. Responsible for the accurate and timely payment of client and firm invoices. Ensure accurate General Ledger coding. Ensure that employee expense reimbursements and the firm credit card program are managed in accordance with Firm policies and senior management’s guidance. Provide operational guidance for complex disbursement arrangements. Collaborate with Firm management to ensure that the department’s strategy and goal setting are appropriate. Ensure that technology for Chrome River and Global Exchange platforms are appropriately deployed. Monitor new vendor intake and ACH setup. Serve as the escalation and resolution point of contact for vendor disputes. Responsible for year end 1099 Federal and State reporting. Coordinate and oversee state reporting of unclaimed property. Oversee use tax process for tax return reporting. Collaborate with Firm management to ensure that appropriate departmental policies and procedures are in place Additional duties as assigned by the Accounting Manager.

Requirements

Aderant and Chrome River software experience strongly preferred
Excellent communication skills, both oral and written, and professional demeanor.
Excellent interpersonal skills with the ability to communicate with all levels of law firm personnel.
Superior analytical and problem solving skills.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to navigate video calls and communication applications such as Zoom, WebEx, and Microsoft Teams
Bachelor's degree in Accounting or Finance
7+ years in accounts payable, preferably in a legal services environment
5+ years of experience in managing others, including directing workload, performance management, training and staffing.

Responsibilities

Promote a positive team environment.
Mentor and coach employees.
Promote cross-functional collaboration with all administrative teams.
Strive to ensure that accounts-payable-related processes and technology are best-in-class.
Oversee communication and coordination with team members to ensure optimal Accounts Payable operations.
Responsible for the accurate and timely payment of client and firm invoices.
Ensure accurate General Ledger coding.
Ensure that employee expense reimbursements and the firm credit card program are managed in accordance with Firm policies and senior management’s guidance.
Provide operational guidance for complex disbursement arrangements.
Collaborate with Firm management to ensure that the department’s strategy and goal setting are appropriate.
Ensure that technology for Chrome River and Global Exchange platforms are appropriately deployed.
Monitor new vendor intake and ACH setup.
Serve as the escalation and resolution point of contact for vendor disputes.
Responsible for year end 1099 Federal and State reporting.
Coordinate and oversee state reporting of unclaimed property.
Oversee use tax process for tax return reporting.
Collaborate with Firm management to ensure that appropriate departmental policies and procedures are in place
Additional duties as assigned by the Accounting Manager.