Accounts Payable Manager
About The Position
The Accounts Payable Manager is responsible for overseeing the full accounts payable process, ensuring timely and accurate invoice processing, payment execution, and reconciliation activities. This role plays a critical part in maintaining financial accuracy, supporting cash flow management, and ensuring compliance with US GAAP and company guidelines. The position works closely with internal departments and external vendors to resolve issues, improve processes, and support overall accounting operations. This is a high-volume transactional environment, requiring strong attention to detail, organization, and the ability to manage multiple priorities.
Requirements
- Bachelor’s degree in Accounting required
- Minimum 3 years of Accounts Payable experience required
- Experience working in a high-volume transactional environment required
- Experience with ERP systems required
- Strong understanding of accounting principles and general ledger processes
- Experience preparing and reconciling journal entries
- Knowledge of sub-ledgers and their relationship to the general ledger
- Strong analytical and problem-solving skills
- High attention to detail and accuracy
- Advanced proficiency in Microsoft Office, particularly Excel
- Strong written and verbal communication skills
- Ability to prioritize and manage multiple tasks effectively
- Ability to work independently and as part of a team
Responsibilities
- Review supplier invoices and ensure proper 3-way match with purchase orders and receiving transactions
- Route non-PO invoices for approval in accordance with Delegation of Authority and ensure proper documentation for audit purposes
- Process recurring invoices such as utilities, leases, and service agreements
- Investigate and resolve invoice discrepancies and variances
- Ensure proper handling of sales tax and maintain tax-exempt status documentation where applicable
- Verify accurate general ledger coding for all transactions
- Prepare and manage weekly payment runs, ensuring timely payments aligned with vendor terms and cash flow goals
- Partner with accounting leadership to execute payments through banking systems
- Reconcile payment activity to cash accounts on a regular basis
- Respond to vendor inquiries regarding invoices and payment status
- Maintain vendor records, including contact information and payment terms
- Complete credit applications and ensure proper vendor setup
- Support month-end close activities, including accruals, intercompany reconciliations, and balance sheet reconciliations
- Prepare and file annual 1099 forms for applicable vendors
- Provide backup support for other accounting functions as needed
- Participate in continuous improvement initiatives
Benefits
- Generous vacation, personal time, and paid holidays
- Medical, dental, and vision insurance
- 401(k) with company contribution
- Gym membership reimbursement
- Volunteer time opportunities
- Career growth and advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Manager
