Accounts Payable Manager

AMIkids Careers • Tampa, FL

48d

About The Position

The Accounts Payable Manager is a hands-on leadership role responsible for overseeing all aspects of the Accounts Payable (AP) function in a dynamic, multi-entity, multibank account environment; ensure timely and accurate processing of vendor invoices, payments, expense reimbursements, and month-end close activities; supervise and mentor a team of AP specialists, driving efficiency, accuracy, and strong internal controls while partnering collaboratively with cross functional teams. · Manage full-cycle accounts payable operations across multiple legal entities and multiple bank accounts, · Process high ‑ volume vendor invoices, ensuring accuracy, proper coding, and compliance with company policies, · Review and approve AP batches, vendor setup, and changes, · Oversee weekly payment runs (ACH, wires, checks) and coordinate intercompany settlements, · Research discrepancies in financial information and/or documentation (e.g., purchase orders, vendors, invoices, etc.) to ensure accuracy and adherence to procedures before processing, o Resolve complex vendor issues, discrepancies, and escalations, o Communicate with vendors/contractors to resolve issues and obtain additional information where required, · Maintain AP aging reports and ensure timely payment of obligations, · Administer Team Member expense reimbursement programs and company credit card reconciliation, · Ensure adherence to internal controls, approval hierarchies, segregation of duties, and audit standards, · Maintain accurate vendor records and ensure compliance with IRS regulations (W ‑ 9, 1099 reporting), · Support internal and external audits by preparing documentation and responding to inquiries, · Reconcile a variety of accounts and reports for ensuring accuracy, · Prepare cash requirement forecasts and month-end accruals, · Participate in monthly close activities and perform month-end reconciliation of A/P Aging, · Collaborate with the Operations team to train on AP policies and procedures, develop and implement process improvements, · Develop and maintain AP policies, process documentation, and SOPs, · Perform manager functions for the accounts payable department, including interviewing and recommending the hiring of new Team Members; providing or arranging for training; evaluating performance; and recommending personnel actions to ensure adequate and competent staffing, · Plan work assignments, evaluate work performed, and provide direction and decisions in handling procedural and technical problems. Monitor work outcomes and provide metric data for management, · Implement AP automation tools and refine workflows to reduce manual errors and increase efficiency, · Provide AP metrics and KPIs to leadership, including cash disbursement trends and vendor spending analysis, · Assist with special projects and other duties as assigned.

Requirements

• BS in accounting, finance, or related business discipline
• 5+ years’ experience in high volume accounts payable environment as an Accounts Payable Manager
• Proficiency in Microsoft Office Suite with advanced Microsoft Excel skills (pivot tables, VLOOKUPs) is essential
• Strong interpersonal skills to collaborate across departments and negotiate with vendors
• Knowledge of financial transaction flows, including system interfaces
• An ability to work in multiple systems

Responsibilities

• Manage full-cycle accounts payable operations across multiple legal entities and multiple bank accounts
• Process high ‑ volume vendor invoices, ensuring accuracy, proper coding, and compliance with company policies
• Review and approve AP batches, vendor setup, and changes
• Oversee weekly payment runs (ACH, wires, checks) and coordinate intercompany settlements
• Research discrepancies in financial information and/or documentation (e.g., purchase orders, vendors, invoices, etc.) to ensure accuracy and adherence to procedures before processing
• Resolve complex vendor issues, discrepancies, and escalations
• Communicate with vendors/contractors to resolve issues and obtain additional information where required
• Maintain AP aging reports and ensure timely payment of obligations
• Administer Team Member expense reimbursement programs and company credit card reconciliation
• Ensure adherence to internal controls, approval hierarchies, segregation of duties, and audit standards
• Maintain accurate vendor records and ensure compliance with IRS regulations (W ‑ 9, 1099 reporting)
• Support internal and external audits by preparing documentation and responding to inquiries
• Reconcile a variety of accounts and reports for ensuring accuracy
• Prepare cash requirement forecasts and month-end accruals
• Participate in monthly close activities and perform month-end reconciliation of A/P Aging
• Collaborate with the Operations team to train on AP policies and procedures, develop and implement process improvements
• Develop and maintain AP policies, process documentation, and SOPs
• Perform manager functions for the accounts payable department, including interviewing and recommending the hiring of new Team Members; providing or arranging for training; evaluating performance; and recommending personnel actions to ensure adequate and competent staffing
• Plan work assignments, evaluate work performed, and provide direction and decisions in handling procedural and technical problems. Monitor work outcomes and provide metric data for management
• Implement AP automation tools and refine workflows to reduce manual errors and increase efficiency
• Provide AP metrics and KPIs to leadership, including cash disbursement trends and vendor spending analysis
• Assist with special projects and other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Manager