Accounts Payable Manager

Talent Team•Escondido, CA

18h•Onsite

About The Position

At Baker Electric, the Accounts Payable Manager supervises and develops the Accounts Payable team, focusing on identifying and implementing automation technology and process efficiencies. This role ensures accurate and timely processing of invoices, disbursements, month-end closings, and other AP functions. The manager will also play a significant role in month-end close accounting procedures, analysis of budget to actual variances, and assisting with the annual budgeting process. The company is employee-owned, emphasizing sustainable growth and enhancing team members' lives through values like Team Builders, Relentless Follow Through, All-In, and Care for Others.

Requirements

Bachelor’s degree in Accounting or related degree is required
3-5 years of Accounts Payable experience
2+ years of experience directly supervising a team of 1-4 people
Proven Job Cost experience
Knowledge of electronic payment processing, vendor releases, and California sales & use tax regulations.
Proficient to advanced skills in MS Office Suite applications (Outlook, Excel, Word) and accounting software

Nice To Haves

Construction industry is preferred

Responsibilities

Supervise the Accounts Payable function and team, including vendor relations and the AP disbursement team, which handles all check disbursements, 1099 and sales/use tax return filings/reconciliations.
Partner with Human Resources to hire, train, develop and performance manage AP team members.
Performs hands-on data entry of overhead invoices and Purchase Order Invoice receiving.
Ensures invoices are charged to the appropriate accounts, jobs and cost centers by analyzing invoice/expense reports and recording entries.
Process all debit memos to ensure company policies are followed.
Develop, implement, document and maintain processes, procedures and policies, related to the Accounts Payable function and ensure adherence to company guidelines.
Manage the monthly close of Accounts Payable in an accurate and timely manner; ensuring adherence to the prescribed financial reporting deadlines.
Support the Project Managers and Operational staff in a collaborative manner by responding to financial questions/concerns to meet the various business needs.
Build and maintain relationships with all vendors.
Reconcile processed work by verifying entries and comparing system reports to balances; review and approve all Accounts Payable batches.
Responsible for the cash disbursements cycle; capitalizing on all discount opportunities; helping to resolve Purchase Order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding debit memos; coordinating stop-payments and purchase order modifications.
Process employee expense reports and ensure proper approvals are in place.
Manage all electronic fund transfer payment transactions by communicating upcoming deadlines, recording invoices and payments as they occur.
Reconcile monthly vendor statements and related transactions.
Reconcile balance sheet GL accounts at month end close.
Maintain historical records by scanning documents to the ERP system.
Q3 & Q4 budget preparation assistance (includes researching YTD activity), data entry and imports into budget software.
Protect the organization; ensuring information remains confidential.

Benefits

opportunity for a great career and the financial benefits of being an owner
Employee Stock Ownership Plan (ESOP)
potential wealth-building opportunity in addition to a competitive compensation package
share the company's success and growth
annual bonus eligibility based on company and individual performance
short- and long-term incentives
program-specific awards
health insurance coverage
an employee wellness program
life and disability insurance
a retirement savings plan
an Employee-Owned Program (ESOP)
paid holidays
paid time off (PTO)