Accounts Payable Lead (AP lead)

Community Options, Inc.•Newtown, PA

2d•Onsite

About The Position

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are now hiring a Full-Time Accounts Payable Lead to provide support in Newtown, PA. The Accounts Payable Lead (AP Lead) manages the accounts payable functions of assigned state(s). This person will manage a general range of accounts payable, clerical, and administrative functions such as supporting team members with processing accounts payable, training, troubleshooting, and researching issues. The AP Lead will handle complex supplier-related issues, assist with resolving supplier payment and invoice variances, and prepare materials for the annual audit and issuance of 1099’s. As the team lead, this person will be responsible for training new hires as well as the ongoing training and mentoring of existing team members. This is an onsite opportunity which also includes travel to our headquarters in Princeton, NJ for the first 90 days.

Requirements

Associate degree in business-related field or 7+ years of accounts payable experience
Proficiency in Microsoft Word and Excel
Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation
Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Nice To Haves

NetSuite, Bill.com, Microsoft Dynamics, OnBase, and Kofax experience a plus

Responsibilities

Supervise AP Coordinators, ensuring compliance with company-wide processes and procedures
Manage team performance through effective communication, training, performance management, staff meetings, and employee recognition
Assist AP Coordinators with problem-solving and escalation of issues or unusual items encountered in the processing of accounts payable and vendor management
Support/backup AP Manager on all tasks, including invoicing, check processing, preparing materials for the annual audit, and preparation of 1099s
Prepare vouchers for data entry, including acquiring proper approvals, reviewing invoices for accuracy, noting status of past due payments, coding, and proofing
Enter data and post invoices through accounts payable to the general ledger
Assist in billing inquiries and resolve problems in a timely manner
Maintain and enter recurring payments, and update as needed for changes
File accounts payable and general ledger reports as needed
File payment vouchers and mail vendor payments as needed
Set up new vendors and post manual checks in system as needed
Prepare pre-check register and aged payable reports
Complete credit applications as needed prior to authorization
Prepare accounts payable aging reports via Microsoft Excel on a weekly basis
Review aging for accuracy prior to submission to AP Manager
Positive Pay reporting to banks
Additional tasks and responsibilities may be assigned