Accounts Payable Lead - Office of Fiscal Services

Cherry Creek Schools

5h

About The Position

Coordinate workflow and activities of the Accounts Payable (AP)
Department personnel for the preparation and distribution of biweekly check and
Automated Clearing House (ACH) runs. Coordinate with the Fiscal Services and
Information Systems departments when there are changes to the supply chain
process and/or computer systems that impact Accounts Payable payments. Counsel
district personnel on all Accounts Payable issues.

Requirements

• High School Equivalency (HSE) diploma
• Two (2) years of supervisory experience and experience in assistant/clerical functions, accounting, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, payroll, purchasing, or human resources
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Intermediate knowledge of Microsoft Office.
• Intermediate knowledge of accounting (e.g., posting, account reconciliation, account analysis)
• Intermediate mathematics skills
• Intermediate critical thinking and problem-solving skills
• Intermediate interpersonal relations skills
• Intermediate organizational skills
• Intermediate analytical skills, including the use of spreadsheets
• Intermediate verbal and written communication skills
• Ability to word process
• Ability to operate a ten-key adding machine.
• Ability to operate relevant software packages (e.g., purchasing, accounting, educational)
• Ability to work alone and collaboratively with others
• Criminal background check and fingerprinting required

Nice To Haves

• Experience working in the public sector, specifically public education
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Associate’s degree or some college
• Public accounts payable experience
• Experience leading personnel

Responsibilities

• Ensure the timely and accurate processing of vendor payments, employee reimbursements, and related disbursements. Perform final review of Accounts Payable transactions and coordinate corrections as needed.
• Coordinate and prioritize day-to-day work activities and schedules of Accounts Payable staff to support payment cycles and workload demands. Serve as a functional lead and subject matter expert. Provide input and recommendations to the Manager regarding workflow, training needs, and operational issues. This position does not have authority to hire, discipline, or terminate employees.
• Serve as a primary resource for Accounts Payable staff, district employees, and departments by responding to questions, resolving issues, and providing guidance on policies, procedures, and system use. Escalate complex or sensitive issues to the Manager as appropriate.
• Maintain effective working relationships with vendors, schools, district departments, and external partners to ensure clear communication and timely issue resolution. Interact with outside creditors and auditors as assigned.
• Prepare, review, and input Accounts Payable data, including vendor invoices, vouchers, and adjustments. Maintain vendor records and tables; analyze vendor statements and research discrepancies using purchase orders, invoices, invoices, and credit memo.
• Coordinate and implement specialized payment processes, including single-use account processing, payroll-related payments, garnishments, and ACH payments for healthcare providers and insurance vendors.
• Assist with month-end and year-end closing processes. Prepare reports and supporting documentation for management requests, audits, and public records requests as assigned.
• Develop, document, and recommend improvements to Accounts Payable procedures and processes to enhance efficiency, accuracy, and internal controls.
• Participate in the testing, evaluation, and implementation of Accounts Payable and procurement system upgrades, patches, and enhancements. Collaborate with Fiscal Services, Information Systems, and software support staff as needed.
• Support compliance with Board policies and applicable government regulations. Assist with governmental reporting requirements, including annual 1099 processing.
• Assist with annual audits by preparing documentation and responding to auditor inquiries under the direction of the Manage.
• Perform other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED