Accounts Payable Fiscal Technician

State of Virginia • Nottoway, VA

69d

About The Position

The Accounts Payable Specialist is responsible for managing all aspects of the agency's accounts payable operations to ensure timely, accurate, and compliant processing of payments. This position prioritizes A/P workflow, maintains documentation, and verifies invoices against purchase orders, receiving reports, and packing slips for accuracy, budget compliance, and adherence to policies and procedures. The specialist determines payment due dates in accordance with the Prompt Payment Act, processes vouchers and Cardinal, and ensures all documentation is filed and safeguarded per guidelines. The position also prepares monthly and annual reports, assists with fiscal audits and financial reporting, and maintains up-to-date A/P policies and procedures. This role requires strong attention to detail, accuracy, and the ability to meet strict deadlines in a fast-paced fiscal environment.

Requirements

• Demonstrated experience processing accounts payable, reconciling invoices, and maintaining financial records in accordance with established policies and procedures.
• Working knowledge of accounting principles, fiscal operations, and internal controls.
• Proficiency with financial management or enterprise systems (such as Cardinal, FMS, or similar platforms).
• Strong attention to detail and accuracy in data entry, mathematical calculations, and recordkeeping.
• Ability to analyze and resolve discrepancies in billing, payments, and vendor accounts.
• Effective communication and interpersonal skills for working with vendors, staff, and management.
• Ability to organize and prioritize multiple tasks, meet strict deadlines, and maintain confidentiality of fiscal information.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

Nice To Haves

• Ability to understand chart of accounts and expenditure coding.
• Prior accounts payable and data entry experience.
• Proficiency in automated accounting software.

Responsibilities

• Managing all aspects of the agency's accounts payable operations
• Prioritizing A/P workflow
• Maintaining documentation
• Verifying invoices against purchase orders, receiving reports, and packing slips
• Determining payment due dates in accordance with the Prompt Payment Act
• Processing vouchers and Cardinal
• Ensuring all documentation is filed and safeguarded per guidelines
• Preparing monthly and annual reports
• Assisting with fiscal audits and financial reporting
• Maintaining up-to-date A/P policies and procedures

Benefits

• Piedmont Geriatric Hospital (PGH) offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 101-250 employees