Accounts Payable Coordinator
About The Position
Accounts Payable Coordinator ($50,000-$55,000 annual salary) Alba Wheels Up was founded with the philosophy of ensuring customer compliance with regulations while coordinating efficient, timely movement of freight and information. With beginnings that go back over 70 years, Alba and Wheels Up operated as two separate entities which merged to form Alba Wheels Up, a family of true logistics professionals. Following the successful merger of the companies, the company has become an industry leader. In March 2021 the Company received significant strategic investment from Southfield Capital, a leading private equity fund. This investment is positioning the company to continued acceleration through organic growth and acquisitions. The integration of new technologies and exemplary service standards have allowed Alba Wheels Up to be on the forefront of changes in the global trade industry. Tremendous regulatory visibility has allowed Alba Wheels Up to engage in regulatory pilot programs while forward-thinking mindset means The Company fully adopts new Customs and Border Protection technologies and regulations before the competition. Job Description: The Accounts Payable Coordinator plays a key role in ensuring timely and accurate processing of vendor invoices and recurring payments. This position focuses on the daily operations of the accounts payable function - accuracy, compliance, and vendor relationships - while supporting the broader accounting team with reconciliations and month-end close tasks. This role is best suited for a highly organized individual with strong attention to detail who thrives in a fast-paced environment and is passionate about process efficiency and continuous improvement.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field (preferred).
- 0-3 years of accounting or AP experience; internships beneficial.
- Understanding of basic accounting principles (GAAP).
- Proficiency in Microsoft Excel; experience with ERP systems is a plus (e.g., Dynamics 365, Sage Intacct, QuickBooks Online).
- High attention to detail, strong organizational skills, and ability to work independently.
- Excellent communication and problem-solving skills.
- Growth mindset: interested in developing their career, embracing change, and improving processes.
Responsibilities
- Review, code, and process vendor invoices for payment in a timely manner.
- Reconcile vendor statements and resolve discrepancies with internal teams.
- Support overhead and trade AP workflows, including approvals and payment scheduling.
- Assist in the month-end close process by preparing AP accruals and reconciliations.
- Experience working with both prepaid expense and accrual processes.
- Uses a strong, repeatable process to ensure invoices are coded to correct GL accounts.
- Partner with Operations and Finance teams to research and resolve AP-related issues, including refund requests.
- Track and maintain vendor records, including W-9s and contact information in our ERP and Brex Bill Pay systems.
- Assist with ad hoc reporting related to AP transactions and vendor balances.
- Help maintain documentation of AP procedures and internal controls.
- Identify opportunities to improve AP processes, efficiency, and accuracy.
- Support internal and external audit requests by providing AP schedules and documentation.
- Ensure compliance with company policies, contractual obligations, and applicable regulations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
