Accounts Payable Coordinator
About The Position
The AP Coordinator is responsible for processing accounts payable, including employee expense reports for SAC, SVCFS, SVBH, TEAMMATES, Valley Star. Completes reports on as requested. Accuracy, confidentiality, and timeliness are essential as they may affect legal and economic liability to the company. Regular interaction with staff members, outside agencies, and the public. Prepares emergency payroll checks in the absence of Payroll Coordinator. The Account Payable Coordinator plays a pivotal role in managing various aspects of the accounts payable process. Responsibilities include receiving and organizing mail from vendors daily, accurately coding and entering invoices into the accounting software, and selecting invoices for check printing based on due dates. They process expense reports, ensuring compliance with support documentation requirements and accurate mileage calculations. Timeliness is paramount in all accounts payable entries, following established policies. Additionally, they handle specific tasks such as preparing LA County DMH Flex Fund checks, logging flex fund requests, processing intercompany invoices, and managing payments to property management companies, doctors, psychiatrists, and consultants. The coordinator also interacts with vendors regarding outstanding invoices or disputes and maintains organized AP files, ensuring proper approval and documentation for all payments disbursed.
Requirements
- High school diploma
- Two years of accounting experience, inpatient or outpatient medical setting preferred
- Valid California driver’s license preferred
Nice To Haves
- Associate degree or vocational school diploma preferred
Responsibilities
- Processing accounts payable, including employee expense reports for SAC, SVCFS, SVBH, TEAMMATES, Valley Star
- Completing reports as requested
- Receiving and organizing mail from vendors daily
- Accurately coding and entering invoices into the accounting software
- Selecting invoices for check printing based on due dates
- Processing expense reports, ensuring compliance with support documentation requirements and accurate mileage calculations
- Preparing LA County DMH Flex Fund checks
- Logging flex fund requests
- Processing intercompany invoices
- Managing payments to property management companies, doctors, psychiatrists, and consultants
- Interacting with vendors regarding outstanding invoices or disputes
- Maintaining organized AP files, ensuring proper approval and documentation for all payments disbursed
- Prepares emergency payroll checks in the absence of Payroll Coordinator
Benefits
- Competitive Compensation: Offering a salary that matches your skills and experience.
- Generous Time Off: Enjoy ample vacation and holiday pay.
- Comprehensive Benefits Package: Employer-paid medical, dental, and vision coverage. Additional voluntary benefits to support your lifestyle.
- Professional Growth Opportunities: On-the-job training with access to paid CEU opportunities.
- Career development programs designed to help you grow.
- Supervision for BBS hours for AMFT, ACSW, and APCC professionals (where applicable).
- Employee Recognition & Rewards: A culture that celebrates and rewards your hard work and dedication
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
