Accounts Payable Coordinator

North Iowa Area Community College • Mason City, IA

3d • $42,700 - $51,300

About The Position

Manages accounts payable function. Coordinate Business Office operations and provide support to Vice President of Finance & Administration. Provide excellent customer service to internal and external customers.

Requirements

• Minimum of two years of postsecondary education or two years of related work experience.
• Proficient with Microsoft Office products.
• Excellent customer service, communication and critical thinking skills.
• Strong organization skills with attention to detail.
• Confidentiality required.
• Applicants for this position must be authorized to work in the United States without sponsorship. NIACC is unable to sponsor or take over sponsorship of an employment Visa.

Nice To Haves

• Bachelor’s degree in Accounting or business-related field.

Responsibilities

• Manage all aspects of accounts payable function. Process internal transfers of funds between departments, including internal payments entered in the Continuing Education enterprise system.
• Maintain vendor records within the College’s financial software. Complete credit applications for new vendors as needed. Ensure compliance with IRS regulations regarding vendor records and maintenance, including TIN solicitations, ‘B’ Notices, and backup withholding.
• Prepare and submit unclaimed property reports annually as required by statute. Periodically follow up on outstanding checks to avoid escheatment to states.
• Prepare, issue and file 1099-MISC and 1099-NEC forms annually.
• Coordinate Business Office functions, including purchase of equipment and office supplies, mailroom duties and postage accounts.
• Manage Amazon Business account.
• Serve as custodian of all petty cash.
• Accurately process cash, check and credit card receipts for college-wide payments.
• Initiate ACH collection files twice monthly.
• Reconcile and balance all payment activity on bank statements; record interest earnings on all bank accounts and prepare monthly journal entries. Reconcile various accounts, balance to general ledger monthly and prepare correcting journal entries as needed. Prepare various departmental reports of revenue and expenses for distribution monthly.
• Calculate sales tax, prepare and submit returns, and remit payment monthly.
• Print checks for student tuition refunds, financial aid refunds, and accounts payable vendors.
• Maintain strong organizational skills, demonstrate reliability, and communicate effectively with stakeholders. Fulfill other responsibilities as needed or assigned.
• Perform in a manner which strengthens the coordination and cooperation of all organizational components of the College, including opportunities for student recruitment.
• All employees are expected to adhere to all NIACC policies and procedures. NIACC administration, faculty, and staff value a positive working environment and an environment of mutual respect; therefore, all employees are to maintain a positive attitude and respect for others when working with all NIACC departments, employees, students, partners, and the public.

Benefits

• Benefits package includes Blue Cross/Blue Shield major medical health insurance; eye care, dental, life and disability insurance; paid vacation and sick leave; a choice of IPERS or TIAA retirement plans, and a variety of additional optional benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree