Accounts Payable Coordinator

Axinn Veltrop & Harkrider LLP•Hartford, CT

1d•$30 - $35•Hybrid

About The Position

The Accounts Payable Coordinator is responsible for managing the AP process from receiving invoices through paying them. This will include reviewing invoices for proper approvals and coding, entering invoices into our AP system, and selecting and preparing invoices for payment via check or electronic payment; as well as monitoring and responding to inquiries sent to the AP email inbox. The Accounts Payable Coordinator may also be asked to assist as needed with ongoing projects and tasks pertaining to AP, such as future automation.

Requirements

3-5 years’ accounts payable experience required, professional services environment a plus
AS/BS degree in accounting, finance or closely related field strongly desired
Excellent interpersonal and communication skills, both verbal and written
Effective time management skills, with the ability to handle a variety of tasks simultaneously and manage multiple projects while prioritizing assignments
Ability to build rapport with attorneys, professional staff, and vendors
Strong organizational skills with great attention to detail
Strong computer skills, including web-based research and proficiency in MS Word, PowerPoint, Excel, and various document management tools. Ability to learn and use new software quickly.
Self-motivated, with the ability to work independently
Exceptional critical thinking and problem-solving skills

Nice To Haves

Aderant Expert experience a plus

Responsibilities

Monitor the AP inbox for submitted invoices/payment requests and respond to inquiries from vendors and Firm employees
Review submitted invoices for proper coding and approval before entry into Aderant, our AP system
Emphasize coding accuracy of client matter numbers, general ledger accounts, departments, and profit centers for alignment with Firm’s annual budget
Enter invoices/payment requests into Aderant to create a weekly batch for review
Electronically file invoices/payment requests using NetDocuments for use in review and record keeping
Prepare check selection schedule for payments weekly
Enter electronic payments or void any necessary checks in both Aderant and at the bank
Manage vendors in Aderant to keep information such as addresses and payment terms, as well as any default coding up to date; request W-9s or updated payment information as needed
Communicate with vendors and internal teams to ensure all invoices are submitted and accounted for in a timely manner and payments made in accordance with Axinn guidelines
Assist in preparation of annual 1099s
Assist in ongoing projects or tasks
Other duties as assigned

Benefits

Competitive starting pay and annual discretionary bonus and raise eligibility
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
Firm paid short and long-term disability, plus life and accident insurance
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
Comprehensive medical, dental, and vision insurance options
Flexible spending and health savings accounts (medical plan dependent)
Firm paid comprehensive Employee Assistance Program (EAP)
Student loan refinancing discounts
Lifestyle reimbursement program
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)