Accounts Payable Coordinator, Accounting

FOH Inc • Miami, FL

8h • Hybrid

About The Position

The AP Coordinator is part of the Finance & Accounting team. This role contributes to the success of the company by participating in Accounts Payable (A/P), cashflow, and any other functions of the Finance and Accounting team. This position supports our vision by balancing the accounting needs of business partners, industry representatives, vendors, and team members.

Requirements

• College degree in Accounting, Finance, or related
• Minimum 3+ years’ experience in accounting, accounts payable and bookkeeping or related experience
• Proficient in Microsoft Applications, Excel
• Proficient with ERP systems, SAP Business One Accounting System
• Proficient with Business Partner portals, Banking platforms, and Avalara Systems
• Strong customer service and interpersonal skills
• Critical accuracy in all financial transactions and projects
• Ability to handle confidential information
• Follows directions and works under pressure to meet deadlines
• Stress and time management skills
• Analytical, creative, practical problem-solving skills
• Customer service and interpersonal skills
• Work collaboratively and as part of a diverse team
• Communicate with excellence and clarity both verbally and in writing
• Project management skills and strong attention to detail
• Tech- savviness
• Strategic thinking, planning, and execution
• Ability to re-arrange tasks as priorities change

Nice To Haves

• High emotional intelligence
• Flexible to work outside of normal work hours
• Organized, action, and detail-oriented
• Demonstrates sound work ethics
• Possesses cultural awareness and sensitivity
• Highly enthusiastic, positive-minded and composure in challenging situations
• Thrives in a goal-driven environment
• Nimbleness to respond to everchanging priorities in a high-growth environment

Responsibilities

• Invoice Processing:
• Review and process vendor invoices, ensuring accurate coding and approval through AI platform.
• Verify and reconcile invoices with purchase orders, contracts, and receipts.
• Verify and reconcile corporate card expenses through online platform.
• Verify and reconcile intercompany expenses and balances.
• Vendor Management:
• Maintain accurate vendor records, including balance, payment terms, bank and contact information.
• Respond to vendor inquiries regarding payment status and resolve any discrepancies or issues.
• Establish and maintain positive relationships with vendors and internal teams.
• Payment Processing:
• In conjunction with treasury management, prepare and process weekly accounts payable disbursements.
• Ensure compliance with company policies and procedures in all payment processes.
• Manage and track payment schedules and deadlines to avoid late fees and missed payments.
• Reconciliation & Reporting:
• Assist with monthly, quarterly, and year-end accounts payable reconciliations.
• Maintain and update accounts payable reports, including aging reports, cashflow, and accruals.
• Assist with financial audits by providing supporting documentation and explanations for accounts payable transactions.
• System & Process Improvement:
• Utilize accounting software and AI platform to streamline accounts payable processes.
• Assist with the implementation of new technologies or upgrades to improve efficiency.
• Identify opportunities to enhance processes, reduce errors, and improve overall workflow.
• Compliance & Documentation:
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Maintain thorough and organized records of all accounts payable transactions.
• Assist with the preparation of tax-related documents, including 1099 forms.

Benefits

• FOH®, Inc. recognizes that our team members are our most important assets; therefore, we are committed to offering a comprehensive benefits package that provides protection and well-being for our team and their families.
• Beyond base compensation, FOH® proudly offers bonus incentives, health benefits, retirement savings plans, time off programs, and perks. (Onsite gym and workout classes, pet-friendly office, daily Cuban coffee, flexible schedule options, volunteer time off, fresh fruits and snacks, and our collaborative culture)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level