Accounts Payable Coordinator

BETA Group, Inc.•Lincoln, RI

just now•Hybrid

About The Position

BETA Group, Inc. is seeking an Accounts Payable Coordinator for our growing Engineering firm. The candidate for this opportunity should be detail-oriented, goal-driven, organized, and reliable. The new team member should possess superior internal/external customer service and communication skills. We welcome contributors that emphasize enhancing and streamlining processes. BETA strives to hire employees who genuinely enjoy their work and who want to contribute to the overall quality of our employee-owned firm. We search for employees who wish to make a long-term career at BETA and who will invest in our company equally as much as we invest in our employees.

Requirements

5 to 8 years of accounting or related experience
Proficient in Microsoft Applications (Teams, Word, Excel, Outlook)
Must be an organized self-starter, effective time planner, and results oriented
Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player
Must possess a meticulous attention to detail with a focus on compliancy to processes and procedures
Able to Organize and Prioritize Assignments
Ability to interact and work directly with all levels within the company, from staff level to Senior Vice Presidents, CFO and President
Must be able to stand or sit for long periods of time
Must have a valid driver’s license and reliable transportation

Nice To Haves

Associate or Bachelor’s degree in accounting, finance, or related field
Experience with Deltek Vantagepoint or Vision
Experience with project-based accounting

Responsibilities

Maintain all accounts payable invoices to include downloading invoices from websites, collecting invoices received through email and physical mail and file in designated areas
Upload invoices to Vantagepoint and submit to managers for approval in a timely manner
Accurately review and code invoices and post in a timely manner
Review all check requests to ensure all required signatures have been obtained by requester and appropriate back up paperwork is attached before entering in VP and processing the check
Prepare all accounts payable checks according to company policies and procedures
Coordinate with manager to initiate electronic payments to vendors as appropriate and when necessary
Mail accounts payable checks with appropriate supporting documentation immediately after receiving signed checks
Prepare monthly sales use tax calculation and coordinate with Manager to ensure timely filing and payment
Maintain accurate vendor files including, obtaining a W-9 from all new vendors and updated W-9 where necessary, ensure subcontract agreements and COI’s are attached to vendor file accordingly
Review 1099 reports for vendor status accuracy and process 1099s annually by the deadline
Monitor all vendor communications and research and facilitate timely action as needed
Review and process employee expense reports
Review and process company vehicle logs monthly
Review and process company paid credit card expense reports
Analyze GL accounts and related expense activity for planning and budgeting purposes
Assist with document requests for annual company audits
Maintain knowledge of acceptable accounting practices and procedures
Lead the development and implementation of new processes to support strategic initiatives
Cross train on other accounting functions as needed
Recommend operational efficiencies to manager
Perform additional duties as assigned