Accounts Payable Coordinator

BTM Ventures LLC • Novi, MI

just now • Hybrid

About The Position

Accounts Payable Coordinator
Location: Hybrid (most days in office in Novi, MI with possibility for some remote days)
Position Type: Full-Time, Non-Exempt
Salary: Competitive, based on experience

Because We Invest in YOU!
At Brewtopia, it’s more than coffee — it’s about creating smooth, positive, and extraordinary experiences for our people and our guests. As a fast-growing 7 Brew franchise group expanding across multiple states, disciplined financial execution fuels our growth.
Our impossible goal: 200 stands and $500M in revenue by 2028.
To reach it, we need an Accounts Payable Coordinator who thrives on accuracy, ownership, and consistency — someone who ensures vendors are paid correctly, cash is protected, and finance is never the cause of disruption.

YOUR MISSION
Execute disciplined, accurate, and timely accounts payable processes that protect cash, maintain vendor trust, and support a clean monthly close.
This role is not about simply entering invoices — it’s about control, precision, and reliability. You ensure every invoice is accurate, properly approved, and paid on time.
Your work ensures Brewtopia meets its obligations without errors, surprises, or fire drills.

Requirements

• 2+ years of accounts payable or accounting experience
• Strong attention to detail and high accuracy standards
• Comfortable working with accounting systems and Excel
• Highly organized and able to manage multiple invoices and deadlines
• Professional communicator with vendors and internal teams
• Dependable and able to work independently

Nice To Haves

• Experience in multi-unit, retail, hospitality, or QSR environments preferred

Responsibilities

• Review, code, and enter vendor invoices accurately and on time
• Ensure invoices are entered within 2 business days of receipt
• Verify proper approvals before processing
• Identify and resolve discrepancies proactively
• Maintain organized, audit-ready documentation
• Prepare and process payments in accordance with approved terms
• Ensure vendors are paid accurately and on schedule
• Respond professionally to vendor inquiries
• Reconcile vendor statements and resolve issues promptly
• Support positive, trust-based vendor relationships
• Always follow internal approval workflows and payment controls
• Ensure vendor setups and changes are properly documented
• Maintain supporting documentation for audit readiness
• Safeguard against duplicate, unauthorized, or inaccurate payments
• Ensure all AP activity is entered prior to month-end close deadlines
• Assist with accrual support and AP reporting
• Maintain organized schedules and reconciliations
• Provide timely information to the Senior Staff Accountant and Controller

Benefits

• Competitive Salary (commensurate with experience) + Performance Bonus
• Health, Dental, and Vision Insurance with company contribution
• 401(k) with company match
• Paid Time Off (PTO)
• A chance to grow with a rapidly scaling, values-driven brand
• A front-row seat in building one of the most energizing growth stories in QSR

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed