AP Coordinator

Innovative Office Solutions LLC•Sioux Falls, SD

About The Position

The Accounts Payable Coordinator is responsible for supporting day-to-day accounts payable operations by communicating with vendors and internal stakeholders, processing invoices, and assisting with basic accounts payable inquiries. This role helps ensure timely and accurate payment processing while maintaining organized and up-to-date vendor records.

Requirements

High School education or the equivalent.
1 to 3 years accounting experience.
Proficient with Microsoft Office products, including Word, Excel and PowerPoint.
Works well under pressure and achieves deadlines.
Must be outgoing and have good customer service skills
Maintains positive attitude and has great communication with the team.
Ability to work well in a team environment.
Ability to work with detailed information accurately.
Ability to communicate both written and orally.

Responsibilities

Demonstrates basic knowledge of general ledger accounting and its impact on financial statements
Communicates clearly and professionally with vendors and internal customers via phone and email
Understands the relationship between Sales Orders (SO) and Purchase Orders (PO)
Researches invoices and vendor payments using vendor inquiry tools
Processes purchase order–based and expense invoices accurately
Monitors and manages incoming requests in the accounts payable inbox
Reconciles vendor statements and resolves basic discrepancies
Maintains and updates vendor master data
Researches and resolves basic purchase order and vendor-related issues
Processes vendor pro forma payments as needed