Accounts Payable Coordinator

FIRETRON INC • Stafford, TX

8d

About The Position

The Accounts Payable Coordinator plays a critical role in ensuring the accuracy and efficiency of the company’s financial operations. This position is responsible for managing the full cycle of accounts payable processes, including invoice entry, expense report verification, vendor communication, and compliance with company policies. The ideal candidate will be detail-oriented, organized, and capable of handling a high volume of transactions while maintaining accuracy and timeliness.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance preferred.
• Minimum 2–3 years of accounts payable experience in a mid-to-large organization
• Proficiency with accounting software (experience with ERP systems preferred).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, and data analysis).
• Strong attention to detail, accuracy, and follow-through.
• Ability to manage multiple priorities and meet established deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Ability to work independently and as part of a team.

Responsibilities

• Accurately enter vendor invoices and AP batches into the accounting system.
• Ensure proper coding, approvals, and compliance with company policies and procedures.
• Regularly monitor the shared AP email inbox to ensure timely response and processing of incoming invoices and vendor communications.
• Review, verify, and process employee expense reports promptly, ensuring adherence to company guidelines.
• Prepare and process lien waivers for customers upon receipt of payments, ensuring compliance with contractual requirements.
• Reconcile corporate credit card statements monthly and ensure all supporting documentation is collected and filed appropriately.
• Investigate and resolve invoice discrepancies by communicating effectively with vendors and internal departments.
• Maintain organized and accurate AP records for audit and compliance purposes.
• Support month-end closing activities, including accruals and reporting.
• Assist with vendor account reconciliations and respond to inquiries promptly and professionally.

Benefits

• We offer competitive compensation, comprehensive benefits, and opportunities for professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees