Accounts Payable Coordinator

Common Sail Investment Group•Brighton, MI

32d

About The Position

The Accounts Payable Coordinator is responsible for the accurate and timely processing of payments to vendors, maintaining vendor records, reconciling statements, and supporting internal teams in the full-cycle AP processes. This role ensures compliance with company policies, works closely with vendors and internal departments to resolve any payment issues and maintain strong financial controls.

Requirements

24+ years of accounts payable experience preferred
Proficiency in Microsoft Office
Strong organizational and time-management skills
Ability to meet deadlines, manage multiple priorities, and resolve discrepancies independently
High-volume invoice experience (hundreds to thousands per month)
Background working with multiple entities or departments
Experience in resolving invoice discrepancies and working with vendors
Excellent communication and vendor relationship management skills
Experience efficiently managing a high-volume AP email inbox and ensuring timely communication with all internal and external contacts

Responsibilities

Process vendor payments via check, ACH, and wire transfer; ensure accuracy and adherence to deadlines
Perform weekly check selections and validate supporting documentation and approvals
Upload and validate payment data using excel CSV files; troubleshoot discrepancies
Reconcile vendor statements, resolve outstanding balances, and follow up on aged items
Manage vendor inquiries and maintain effective communication regarding payment status, billing issues, and remittance methods
Complete monthly vendor billbacks and ensure proper departmental billing
Verify and update ACH details for secure and accurate vendor payments
Process and track refunds due to overpayments or incorrect remittances
Provide invoice processing support in NetSuite, ensuring accurate coding and routing
Collaborate with internal teams (procurement, property administrators, finance) to support efficient AP operations