Accounts Payable Clerk

Freyssinet•Sterling, VA

About The Position

Freyssinet USA, a specialized civil engineering contractor renowned for delivering innovative solutions in infrastructure maintenance, repair, and strengthening, is seeking an entry level Accounts Payable Clerk. The Accounts Payable Clerk is responsible for the timely, accurate, and efficient processing of company payables while ensuring compliance with internal controls, approval workflows, and accounting standards. This role supports the accounting team through invoice processing, vendor management, payment execution, and issue resolution, and requires strong attention to detail, organization, and the ability to manage competing priorities in a fast‑paced environment.

Requirements

Associate degree in Accounting, Finance, or a related field (or actively pursuing)
Prior experience in accounts payable or general accounting support
Proficiency in Microsoft Office, with an emphasis on Excel
Strong mathematical and data‑entry accuracy skills
Excellent organizational skills with strong attention to detail
Ability to work independently and manage multiple priorities in a deadline‑driven environment
Effective written and verbal communication skills, including professional interaction with vendors and internal stakeholders

Nice To Haves

Experience working with accounting or ERP systems
Knowledge of AP best practices, approval workflows, and internal controls

Responsibilities

Review, verify, and process vendor invoices and check requests to ensure accuracy, appropriate documentation, and required approvals
Code and enter invoices into the accounting system promptly and accurately
Prepare and process payments, including checks, ACH, and EFT transactions
Submit checks for signature with complete supporting documentation
Maintain accurate electronic and hard‑copy AP records in accordance with company policies
Prepare vendor credit applications and onboarding documentation for review
Collect and maintain required vendor paperwork, including W‑9s, insurance certificates, and other compliance documents
Respond to vendor inquiries regarding invoices, payments, and account balances
Research and resolve invoice discrepancies and vendor statement variances
Escalate collection issues or concerns to leadership as needed
Maintain accounts payable reports, spreadsheets, and vendor files
Assist with 1099 preparation in coordination with the accounting team
Ensure AP activities comply with company procedures and internal controls
Support audits and internal reviews by providing requested documentation
Partner with accounting and finance team members to support monthly close activities
Prioritize workload to meet deadlines while managing multiple tasks
Perform additional accounting or administrative duties as assigned