Accounts Payable Clerk / Secretary II

MSU Internal Job Postings Details•East Lansing, MI

1d•Onsite

About The Position

If you excel at customer service, organization, and attention to detail, this role is for you. As an Accounts Payable Clerk, you’ll be the primary point of contact for AP inquiries, helping campus partners navigate common questions with clarity and professionalism. You’ll support the team by ensuring invoices are processed in a timely manner, contributing to smooth University operations. You’ll also guide our student employees, helping them build practical skills and professional confidence, and in turn expanding your own leadership and professional development for future career advancement. The Accounts Payable Clerk provides essential administrative and customer service support to the University’s Accounts Payable operations. Key responsibilities include responding to and directing email and phone inquiries, processing simple invoices, reviewing and reconciling supplier statements, and completing administrative tasks such as mail collection, invoice indexing, and document allocation. The Accounts Payable Clerk also supports team operations by overseeing student employees and building strong working relationships through regular communication with internal and external stakeholders.

Requirements

knowledge normally acquired through a high school education with coursework in typing and shorthand
one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; and may require knowledge of technical or medical terminology and/or technical training related to the field of employment; may require bilingual abilities in a specific language; or an equivalent combination of education and experience.

Responsibilities

Serve as the point person responsible for AP office phone and email.
Process simple purchase order invoice payments.
Review and reconcile supplier statements.
Perform administrative invoice management, including mail collection, indexing, and allocation.
Supervise and back up student employees.
Demonstrate superior customer service and professional communications both written and verbal.
Exhibit a spirit of teamwork and flexibility while consistently working to advance the mission of the University, unit and department.
Demonstrate dependable, effective, and efficient work performance to meet service level expectations including individual performance metrics.
Adapt to new processes and technology in reasonable timeframes.
Aid co-workers in balancing workload, as requested by supervisor, including invoice statement review and completion of other duties as assigned.