Accounts Payable Clerk

Wayne Farms•Flowood, MS

About The Position

Accounts Payable Clerk RESPONSIBILITIES AND TASKS: Receive invoices from vendors, process or forward invoices to correct location for processing. Receive companywide railroad invoices and distribute to correct location for grain hauling, and to logistics for shipment of chicken sold to customers. Match corporate invoices to purchase orders, receiving documentation, and/or applicable payable documentation. Review all invoices for appropriate documentation and approval prior to payment. Prioritize invoices according to cash discount potential and payment terms. Process check requests. Review all expense report backup documentation (receipts) and verify totals. Review all expense reports for compliance with Wayne Farms Travel and Expense (T&E) Policy. Verify proper General Ledger (G/L) coding on invoices, check requests, T&E reports, etc. Review invoices for proper sales tax and accrue for use tax were appropriate. Enter vouchers into Adage A/P System for payment. Receive, code and enter invoices into Adage A/P system. Prepare, code and enter cell phone reimbursement vouchers after receiving approval from each corresponding location’s Accounting Manager for department changes, termination notification, and approval. Code and enter monthly waste removal invoices after review and approval from corresponding location. Maintain vendor paid invoice files and payment records. Correspond with vendors for companywide past due and paid invoices – answering questions and/or routing to appropriate location. Identify and work with vendors to correct payment application errors in vendor’s system for all locations. Clear companywide open credits in Adage by determining the source of the open credit, contacting the location to request backup documentation for credit, and working with the location and vendor to resolve the open issue. Companywide A/P problem resolution. Correspond with vendors paid by bank check, inviting them to accept MasterCard or ACH payment. Receive MasterCard or ACH acceptance paperwork and change vendor master data setup in Adage. Enter companywide new vendors in Vendor Master Data, with clear understanding of W-9 information supplied by the vendor for proper classification in Adage for 1099 IRS information reporting. Maintain vendor master files. Complete monthly journal entry re-classifications as needed for month-end close. Exporting Accounting – consignment warehouse inventory movement and invoicing. Organize Balance Sheet Reconciliations by assembling reconciliation files with appropriate support. Perform record retention, control and organization per company policy. Perform general clerical duties such as filing, answering telephone, and handling routine correspondence including job related email. All other duties as assigned. SUPERVISORY RESPONSIBILITIES: None. This is an individual contributor position. Competencies required: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly and Interpersonal Savvy.

Requirements

High School Diploma or equivalent.
2 years’ accounting related experience.
Solid organizational skills, with attention to detail.
Demonstrated sound work ethic, honesty and moral character, with ability to maintain confidential and sensitive information.
Strong knowledge of accounting principles and concepts.
Ability to communicate with all levels of staff within an organization.
Self-motivated, with strong work ethic.
Proficient with 10-key calculator by touch.
Resolve routine problems with data discrepancies.
Understand and interpret data while drawing logical conclusions based on available inputs.
Critical thinking skills in standardized situations as well as non-routine problems.
Manage multiple tasks and projects simultaneously and prioritize work accordingly.
Basic reasoning skills and carries out instructions furnished in written, oral and diagram form.

Nice To Haves

Associate’s Degree in Accounting, Finance, Business or related field from an accredited institution.
2+ years’ clerical and accounting experience within a manufacturing environment.

Responsibilities

Receive invoices from vendors, process or forward invoices to correct location for processing.
Receive companywide railroad invoices and distribute to correct location for grain hauling, and to logistics for shipment of chicken sold to customers.
Match corporate invoices to purchase orders, receiving documentation, and/or applicable payable documentation.
Review all invoices for appropriate documentation and approval prior to payment.
Prioritize invoices according to cash discount potential and payment terms.
Process check requests.
Review all expense report backup documentation (receipts) and verify totals.
Review all expense reports for compliance with Wayne Farms Travel and Expense (T&E) Policy.
Verify proper General Ledger (G/L) coding on invoices, check requests, T&E reports, etc.
Review invoices for proper sales tax and accrue for use tax were appropriate.
Enter vouchers into Adage A/P System for payment.
Receive, code and enter invoices into Adage A/P system.
Prepare, code and enter cell phone reimbursement vouchers after receiving approval from each corresponding location’s Accounting Manager for department changes, termination notification, and approval.
Code and enter monthly waste removal invoices after review and approval from corresponding location.
Maintain vendor paid invoice files and payment records.
Correspond with vendors for companywide past due and paid invoices – answering questions and/or routing to appropriate location.
Identify and work with vendors to correct payment application errors in vendor’s system for all locations.
Clear companywide open credits in Adage by determining the source of the open credit, contacting the location to request backup documentation for credit, and working with the location and vendor to resolve the open issue.
Companywide A/P problem resolution.
Correspond with vendors paid by bank check, inviting them to accept MasterCard or ACH payment.
Receive MasterCard or ACH acceptance paperwork and change vendor master data setup in Adage.
Enter companywide new vendors in Vendor Master Data, with clear understanding of W-9 information supplied by the vendor for proper classification in Adage for 1099 IRS information reporting.
Maintain vendor master files.
Complete monthly journal entry re-classifications as needed for month-end close.
Exporting Accounting – consignment warehouse inventory movement and invoicing.
Organize Balance Sheet Reconciliations by assembling reconciliation files with appropriate support.
Perform record retention, control and organization per company policy.
Perform general clerical duties such as filing, answering telephone, and handling routine correspondence including job related email.
All other duties as assigned.