Accounts Payable Clerk

Institute for Building Technology and Safety•Baton Rouge, LA

13d

About The Position

The Accounts Payable Clerk is responsible for processing invoices, reconciling vendor statements, and ensuring timely and accurate payments. This role also supports department supervisors by assisting with purchase order tracking and resolution of discrepancies, contributing to the smooth operation of the City’s procurement and financial systems. Key Responsibilities: Process vendor invoices and ensure proper coding and approvals. Reconcile vendor statements and resolve discrepancies in a timely manner . Assist department supervisors with purchase order creation, tracking, and matching against invoices. Verify accuracy of purchase orders, receiving reports, and invoices. Maintain organized records of all accounts payable transactions. Prepare and process check runs and electronic payments. Respond to vendor inquiries and maintain positive relationships. Assist in month-end closing by preparing accounts payable reports and reconciliations. Ensure compliance with internal policies and procedures. Support audits by providing documentation and explanations as needed.

Requirements

High school diploma or equivalent; associate degree in accounting or related field preferred.
2+ years of experience in accounts payable or general governmental accounting.
Strong attention to detail and organizational skills.
Proficiency in accounting software and Microsoft Excel.
Ability to communicate effectively with internal departments and external vendors.

Nice To Haves

Knowledge of municipal purchasing and financial procedures is a plus.

Responsibilities

Process vendor invoices and ensure proper coding and approvals.
Reconcile vendor statements and resolve discrepancies in a timely manner
Assist department supervisors with purchase order creation, tracking, and matching against invoices.
Verify accuracy of purchase orders, receiving reports, and invoices.
Maintain organized records of all accounts payable transactions.
Prepare and process check runs and electronic payments.
Respond to vendor inquiries and maintain positive relationships.
Assist in month-end closing by preparing accounts payable reports and reconciliations.
Ensure compliance with internal policies and procedures.
Support audits by providing documentation and explanations as needed.