Accounts Payable Clerk

Distributor Wire & Cable

2d•$24

About The Position

Are you looking for a fast-growing, innovative, and data-driven company? You’ve come to the right place! We are seeking an Accounts Payable Clerk to provide essential support to the Finance department by ensuring the high-volume, accurate processing of company obligations. Reporting to the Accounting Manager and receiving daily operational guidance from the AP Analyst, this role is the "engine" of our payables process. The ideal candidate is a highly organized professional who thrives in a fast-paced environment and takes pride in data integrity and strong vendor relationships.

Requirements

High School diploma required; Associate’s degree in Accounting or Finance strongly preferred.
Solid understanding of basic accounting principles (Debits/Credits) and the Chart of Accounts
Proficiency in Microsoft Excel and experience with ERP systems (e.g. NetSuite, Acumatica, QuickBooks, or Sage)
Attention to Detail: Proven ability to handle high volume data entry with a near-zero error rate
Communication: Excellent oral and written communication skills; must be comfortable “chasing” internal stakeholders for receipts or approvals.
Adaptability: Demonstrated ability to work collaboratively in a fast-paced environment and manage multiple deadlines simultaneously.

Nice To Haves

Prior experience with Sales Tax or automated AP workflows is preferred.

Responsibilities

Invoice Processing and Data Integrity:
Full Cycle Entry: Receive, verify, and process a high volume of invoices, ensuring accurate coding to appropriate General Ledger (GL) accounts.
Three-Way Matching: Match invoices to purchase orders (POs) and receiving documents to ensure internal controls are maintained.
Discrepancy Resolution: Proactively resolve mismatches between invoices, POs, and receiving reports by collaborating with internal departments.
Vendor Stewardship: Reconcile vendor statements monthly, respond to inquiries with professionalism, and maintain an updated, clean vendor master file.
Expense and Credit Card Management
Platform Administration: Act as the primary point of contact for the company credit card platform (e.g., Ramp, Brex, or similar); assist users with troubleshooting and manage user access as directed.
Compliance Guard: Work closely with cardholders to ensure all transactions have proper documentation (receipts) and adhere to company travel and expense policies.
Expense Reports: Process employee expense reports against the travel and expense policy and process reimbursement.
System Syncing: Ensure credit card & expense reimbursement transactions are accurately coded and exported into the accounting system in a timely manner.
Month End and Compliance Support
Closing Support: Assist the AP Analyst and Accounting Manager with month-end and year-end closing procedures (accruals and cut-offs).
Audit Readiness: Pull necessary documentation and schedules for annual financial audits.
Tax Documentation: Maintain up-to-date W-9 forms for all vendors and assist in the annual 1099 filing process.
Regulatory Adherence: Ensure all processes comply with company policies, internal controls, and relevant tax regulations.
Other
Perform other job duties as assigned.