Accounts Payable Clerk

Great Bay Distributors•St. Petersburg, FL

44d•Onsite

About The Position

Summary: To accurately process vendor information and payments in compliance with financial policies and procedures. Essential Duties and Responsibilities Perform day to day financial transactions, including verifying, classifying, recording and processing accounts payable data and keeping records of all invoices Reconcile the accounts payable ledger to ensure that all bills and credits are accounted for and properly posted Verify and investigate discrepancies by reconciling vendor accounts and monthly vendor statements Generate reports detailing accounts payable status Processing and issuing ACH and check payments on a weekly basis Understanding compliance issues around accounts payable process (W-9, sales tax, Certificates of insurance, etc.) Understanding the purchase order process and assisting with any issues Attendance and Punctuality are critical. This position needs to report to work as scheduled Attend all required company meetings Compliance with all Equal Employment Opportunity rules and guidelines Ability to appear at work as scheduled, mindful of the company’s attendance policies Ability to accept direction from managers and supervisors Competencies: Communication Ethical Practice Relationship Management. Secondary Duties Assist other admin personnel when needed Assist with Cashier Duties when needed Must follow instruction Other duties as assigned Requirements Knowledge/Skills and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Key skills and competencies include: organizing and prioritizing, attention to detail and accuracy, confidentiality, vendor relationship skills, problem analysis, problem solving, team work, professional integrity and ability to meet deadlines. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficient with VIP. Ability to read and interpret documents and other correspondence. Ability to speak effectively with groups of people. Proficient with Excel, Outlook, internet and PowerPoint.

Requirements

organizing and prioritizing
attention to detail and accuracy
confidentiality
vendor relationship skills
problem analysis
problem solving
team work
professional integrity and ability to meet deadlines
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Proficient with VIP
Ability to read and interpret documents and other correspondence
Ability to speak effectively with groups of people
Proficient with Excel, Outlook, internet and PowerPoint

Responsibilities

Perform day to day financial transactions, including verifying, classifying, recording and processing accounts payable data and keeping records of all invoices
Reconcile the accounts payable ledger to ensure that all bills and credits are accounted for and properly posted
Verify and investigate discrepancies by reconciling vendor accounts and monthly vendor statements
Generate reports detailing accounts payable status
Processing and issuing ACH and check payments on a weekly basis
Understanding compliance issues around accounts payable process (W-9, sales tax, Certificates of insurance, etc.)
Understanding the purchase order process and assisting with any issues
Attendance and Punctuality are critical. This position needs to report to work as scheduled
Attend all required company meetings
Compliance with all Equal Employment Opportunity rules and guidelines
Ability to appear at work as scheduled, mindful of the company’s attendance policies
Ability to accept direction from managers and supervisors
Assist other admin personnel when needed
Assist with Cashier Duties when needed
Must follow instruction
Other duties as assigned