Accounts Payable Clerk

Gachina Landscape Management•Menlo Park, CA

34d

About The Position

Perform multiple accounting tasks to support the accounting team. Work cooperatively with Operations Branch Administration and Corporate Administration to ensure that work is completed promptly and accurately.

Requirements

Computer experience: Proficient in Microsoft Office Excel, Word, and Outlook
Ability to manage a large volume of transactions with accuracy
Verbal and written communications
A degree in Accounting or two years of experience is preferred
Internal and external Customer Interaction
Professional demeanor and appearance
Responsive, flexible, positive attitude, initiative, and collaborates with the team.
Strong problem resolution, prioritize work, and exercise discretion.
Productive with efficient use of workday and management of workload

Responsibilities

Audit Aspire purchase receipts.
Receive and review overhead/Corporate departments' purchase orders.
Verify invoices and assign expense accounts.
Follow up on missing purchase orders for the vendor bills.
Process vendor payments (ACH/checks/online payment).
Vendor account statements reconciliation.
Perform accounting-related tasks as assigned.
Review and receive purchase orders
Review and Approve employee expense/reimbursement
Monitoring PO and Employee Expense record
Train and partner with operations and corporate administration teams to ensure all processes and procedures are followed
Review records for accuracy of expense accounts assignment (Branch/Department/Service)
Process vendor payments via ACH/Checks/Online payment on schedule.
Reconcile monthly vendor statements
Resolve discrepancies on invoices and statements
File and maintain paid vendor bills
Vendor Management includes setting up new vendors and maintaining vendors' W9 forms.
Setup Expense Categories
Year-end 1099 forms preparation and filing
Support and work closely with the operations, corporate departments, and others to accomplish all accounting functions promptly and accurately.