Accounts Payable Clerk

Marlborough School•Los Angeles, CA

1d•$32 - $38

About The Position

Reporting to the Senior Accountant, the Accounts Payable Clerk is responsible for accounts payable and other general accounting and clerical functions and duties. This individual will be responsible for ensuring accuracy and compliance, while providing essential, confidential support in timely payroll processing, expense reconciliation, and general ledger preparation to meet all critical departmental and year-end deadlines.

Requirements

Bachelor’s degree, preferably in Accounting or Finance.
Minimum 2 years’ experience in bookkeeping or accounting; AP experience preferred.
Proficient in Excel, Word, and Google Workspace; experience with Blackbaud Financial Edge a plus.
Highly detail-oriented, organized, and able to multitask in a fast-paced, deadline-driven environment.
Able to sit and work at a computer for extended periods; occasional lifting (up to 20 lbs).
Strong interpersonal and communication skills; able to interact professionally with faculty, staff, and families.
Maintains discretion and handles confidential information appropriately.

Nice To Haves

experience with Blackbaud Financial Edge a plus.

Responsibilities

Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
As the main point of contact for AP inquiries, manage the AP inbox and respond to employee questions and concerns.
Maintain accounts payable vendor files and complete weekly filing of payments.
Ensure vendor files include current W9; prepares and files annual 1099 reports.
Download necessary reports from the credit card vendor.
Coordinate and process credit card reports from employees; follow-up with employees as needed.
Prepare journal entry of credit card transactions for importing to General Ledger.
Distribute monthly budget to actual reports to budget managers.
Research and reconcile other general accounting tasks as requested and necessary to meet department reporting deadlines.
Provide general assistance with regard to clerical administration and other support needs, including general school community events and other related responsibilities.
Assist Senior Accountant in processing payroll worksheets in payroll system (ADP).
Coordinate with the Human Resources Office to ensure that all pay changes and deductions are reflected appropriately in the payroll system.
Prepare all journal entries related to payroll and employee benefits.
Assist in preparation of W-2s at year end and workers’ compensation audit.