Accounts Payable Clerk

GRADY RENTALS LLC•Cleburne, TX

6d•$34,000 - $50,000•Onsite

About The Position

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices for Grady Rentals, LLC. This position may also assist with credit card expense review and vendor statement reconciliation as directed. This role serves as a centralized function within the Corporate Office in Cleburne, Texas, consolidating accounts payable processing responsibilities previously distributed across administrative staff at various locations. The position operates within a clearly defined, structured scope under the direct supervision of the Accounts Payable Manager, making it well-suited for a detail-oriented individual who may be early in their accounting or finance career.

Requirements

High school diploma or GED required; Associate's degree in Accounting, Business, or related field preferred.
Basic understanding of accounts payable processes, debits/credits, and general ledger coding.
Proficiency in Microsoft Office Suite, with strong Excel skills.
Strong attention to detail and commitment to accuracy in data entry.
Ability to organize, prioritize, and manage a high volume of invoices in a fast-paced environment.
Reliable, professional, and able to maintain confidentiality of sensitive financial information.
Effective verbal and written communication skills.

Nice To Haves

1–3 years of accounts payable or general accounting experience.
Experience with an ERP or accounting software platform (e.g., Microsoft Business Central, QuickBooks, Sage, etc.).
Familiarity with purchase order workflows and vendor management.
Experience processing multi-entity or multi-location AP environments.
Knowledge of 1099 preparation and year-end vendor reporting.

Responsibilities

Receive, review, sort, code, and process vendor invoices for approval in a timely and accurate manner.
Match purchase orders, receipts, and invoices (three-way match) prior to processing.
Maintain accurate vendor records, including W-9 collection and contact information updates.
Review and audit employee credit card expense submissions for proper documentation, coding, and policy compliance.
Reconcile vendor statements to internal records and identify discrepancies for resolution.
Respond to vendor inquiries regarding invoice status and documentation requirements in a professional manner.
Assist in month-end close processes, including AP accruals and aging schedule review.
File and maintain organized records of all AP transactions in accordance with company policy.
Support 1099 preparation and annual vendor reporting requirements.
Identify and escalate discrepancies, duplicate invoices, or potential billing errors to the AP Manager.
Collaborate with field locations and administrative staff to ensure proper documentation is received and complete.
Assist with ad hoc projects and reporting as directed by the Accounts Payable Manager.