Accounts Payable Clerk

GOODWILL SOUTH FLORIDA•Brownsville, FL

33d

About The Position

Summary: The Accounts Payable Clerk is responsible for executing the routine, high-volume transactions of the accounts payable function. This role ensures the timely and accurate processing of invoices, proper expense coding, and maintenance of financial records. The Clerk is a key resource for basic vendor communication and ensuring compliance with internal payment policies.

Requirements

Minimum: High School Diploma or GED Required.
1 year of accounting experience preferred, but not required.
Strong knowledge of Microsoft Office.
Problem-Solving - Identifies and resolves problems promptly, develops alternative solutions, and uses reason even when dealing with emotionally charged topics.
Communication and customer services - Ability to read, write, and communicate effectively in English. Spanish/French-Creole is a plus but not required. Use terminology that is appropriate to the intended audience. Edits written work for spelling and grammar. Speaks clearly so others can understand. Demonstrates the ability to listen to and understand information and ideas presented through spoken words and sentences and to request clarification when needed.
Mathematical Skills - Applying basic arithmetic calculations, including fractions, percentages, ratios, and proportions, to practical situations. Presents numerical data effectively.
Ethics - Maintains high standards of ethical conduct, exhibits honesty and integrity, and refrains from theft-related, dishonest, or unethical behavior. Works with integrity and maintains confidentiality. Treats people with respect, keeps commitments, inspires the trust of others, works with integrity and ethics, and upholds organizational values.
Planning and Organizing - Prioritize work activities, use time efficiently, and develop realistic action plans.
Job Commitment - Accepts responsibility and demonstrates responsible behavior, initiative, and tenacity; Works with minimal supervision and is dependable.
Professionalism - Adheres to all corporate policies and procedures, including occupational safety and health policies, and promptly responds to management directions. Maintain a professional demeanor with participants, staff, and other professionals. Project a positive image of Goodwill. Reacts well under pressure and accepts responsibility for own actions. Follows through on commitments.
Work Quality - Demonstrates accuracy, completeness, and neatness. Seek opportunities to enhance and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.
Quantity of work - Produces work assigned by the manager efficiently and promptly.
Attendance/Punctuality - Report to work as scheduled and on time and remain on the job throughout regular work hours. Notify supervisor of lateness, absence, or if an urgent reason for leaving work arises. Commit to working long hours when necessary to reach goals; complete tasks on time or notify your supervisor of an alternative plan.
Teamwork - Works and interacts with others to accomplish overall group goals; solicits feedback to maximize results.
Personal Characteristics—Dress in appropriate business attire. Conduct yourself professionally. Take initiative. Be dependable and accurate, and take pride in your work.
Adaptability - Adapts to changes in the work environment, manages competing demands, and adjusts approaches and methods to best fit the situation. Can effectively deal with frequent changes, delays, or unexpected events.
Detail-Oriented – Must be an organized professional with an excellent eye for detail.
Diversity—Shows respect and sensitivity for cultural differences, educates others on the value of diversity, promotes a harassment-free environment, and builds a diverse workforce.
Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform those functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Nice To Haves

Preferred: AA or Bachelor’s Degree in Accounting, Finance, or Business Administration.
Spanish/French-Creole is a plus but not required.

Responsibilities

Manage the full-cycle Accounts Payable process for high-volume, routine vendor invoices, ensuring accurate general ledger coding.
Perform 2-way matching (Invoice to Purchase Order) for standard procurements and capital expenditures.
Verify invoices for proper authorization, documentation, and adherence to company spending policies.
Accurately enter invoice data into the accounting system for payment processing. Payment and Record Management:
Prepare and process vendor payments (checks, ACH, wire transfers) on a scheduled basis, ensuring timely disbursement and recording.
Maintain the vendor master file, ensuring contact and payment information is up-to-date and accurate.
Perform basic reconciliations of vendor statements against the accounts payable ledger, identifying and reporting minor discrepancies to the AP Specialist or Manager.
Assist in resolving basic vendor payment inquiries and internal staff questions regarding invoice status.
Assist with the annual preparation and filing of IRS Form 1099s.
Assist with month-end closing procedures as directed by the AP Manager.
Perform duties as assigned.