Accounts Payable Clerk

Beta Academy • Houston, TX

9d • Onsite

About The Position

Accounts Payable Clerk Beta Academy is a Title I Schoolwide campus. This role may be funded with federal funds. Position Overview The Accounts Payable Clerk is responsible for compiling and maintaining accounts payable records and providing support to the finance department. This role ensures compliance with financial regulations, including FASRG guidance, local guidelines, Texas Education Association (TEA), and Federal regulations. The AP Clerk processes accounts payable transactions for multiple campuses, ensuring financial accuracy and operational efficiency.

Requirements

• High school diploma or equivalent (Bachelors degree in a business-related field preferred).
• One year of experience with accounts payable (three to five years preferred).
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality.
• Service-oriented mindset with problem-solving skills.
• Adaptability to changing work duties and responsibilities.
• Proficiency in Microsoft Office Suite, accounting software, and financial management systems.
• Typing speed of 30-40 words per minute.

Nice To Haves

• Experience in a public-school environment.

Responsibilities

• Process accounts payable transactions, ensuring compliance with internal policies and external regulations.
• Maintain financial documentation to be audit-ready and accessible at all times.
• Assist in preparing and processing payments, including electronic purchase orders, manual checks, and ACH uploads.
• Review invoices for appropriate coding, approval, and processing.
• Assist with processing and maintaining W9s and other vendor-required documentation.
• Support finance team with monthly closings and reconciliations.
• Assist in reviewing deposits and preparing bank deposits.
• Prepare and send invoices as needed.
• Review general ledger for budget compliance and prepare budget adjustment recommendations.
• Assist in entering and adhering to the companys budget.
• Support year-end financial audits and 1099/1096 reporting.
• Actively contribute to improving internal financial systems and processes.
• Ensure compliance with state, federal, and institutional financial guidelines.
• Review open purchase orders and make necessary adjustments.
• Respond to vendor inquiries.
• Maintain accounts payable reports, spreadsheets, and corporate accounts payable files.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED