Accounts Payable Clerk

Concord Hospitality Enterprises•Dayton, OH

14d•$18 - $21

About The Position

Collects, organizes, and processes documentation for timely AP payments with proper approvals Coordinates with vendors and UD Marriott receivers to ensure all invoices are received Coordinates with Department heads to identify proper GL coding to maintain budgets and forecasts Processes and verifies accuracy of invoices entered in the system as to amount, GL coding, date, vendor name and address, terms, and proper approval Processes expense reports timely for fast turnaround of employee reimbursements Manages the month-end AP invoice accrual process, including proper handling and scanning of documents Makes all necessary changes to postings in accounts payable as directed by the Accounting Manager or Property Controller Builds and maintains a vendor payment schedule Builds and maintains a vendor contact portfolio (online portal, email, and phone number) Manages and responds to vendor inquiries and payment requests promptly Maintains complete and accurate paid invoice files by vendor to ABR standards Processes manual payments as directed by Accounting Manager or Property Controller Assists Accounting Manager and Property Controller with period end financial reports and closings as directed Participate in meetings Responsible for generating end of period reports on a timely basis General office duties Conducts self to reflect the high standards of professionalism within the Concord Hospitality organization Learns, understands, and refers to the Standard Operating Procedures Follows safety and security procedures and rules Follows proper controls in accordance with Concord Assessment of Business Risk (ABR) Other AR or Reporting catch-up duties as requested by the Accounting Manager, Controller, or General Manager

Requirements

Proficiency in MS Office, Outlook, and general computer knowledge/experience
Can type at least 45 wpm

Nice To Haves

Preferred experience in AP billing systems (any)

Responsibilities

Collects, organizes, and processes documentation for timely AP payments with proper approvals
Coordinates with vendors and UD Marriott receivers to ensure all invoices are received
Coordinates with Department heads to identify proper GL coding to maintain budgets and forecasts
Processes and verifies accuracy of invoices entered in the system as to amount, GL coding, date, vendor name and address, terms, and proper approval
Processes expense reports timely for fast turnaround of employee reimbursements
Manages the month-end AP invoice accrual process, including proper handling and scanning of documents
Makes all necessary changes to postings in accounts payable as directed by the Accounting Manager or Property Controller
Builds and maintains a vendor payment schedule
Builds and maintains a vendor contact portfolio (online portal, email, and phone number)
Manages and responds to vendor inquiries and payment requests promptly
Maintains complete and accurate paid invoice files by vendor to ABR standards
Processes manual payments as directed by Accounting Manager or Property Controller
Assists Accounting Manager and Property Controller with period end financial reports and closings as directed
Participate in meetings
Responsible for generating end of period reports on a timely basis
General office duties
Conducts self to reflect the high standards of professionalism within the Concord Hospitality organization
Learns, understands, and refers to the Standard Operating Procedures
Follows safety and security procedures and rules
Follows proper controls in accordance with Concord Assessment of Business Risk (ABR)
Other AR or Reporting catch-up duties as requested by the Accounting Manager, Controller, or General Manager