Accounts Payable Clerk

Aston Carter•Whittier, CA

10d•$21 - $23•Onsite

About The Position

The Accounts Payable & Administrative Support role is responsible for managing day‑to‑day invoice processing, documentation preparation, and financial record maintenance. This position supports the accounting department by ensuring timely and accurate processing of vendor payments, maintaining clean financial files, and assisting with monthly reconciliation tasks. Strong attention to detail, organizational skills, and the ability to manage recurring weekly workloads are essential for success in this role. Invoice Processing & Verification Process vendor invoices following weekly workflow cycles Review invoices for accuracy, coding, proper authorization, and compliance with company policies. Enter invoices into the accounting system, ensuring correct GL coding and proper documentation attachments. Communicate with vendors or internal departments to resolve discrepancies or obtain missing information. Check Runs & Payment Preparation Prepare weekly and/or bi‑weekly check runs, ensuring all invoices are properly approved and supported. Verify payment batches for accuracy before issuing checks. Assemble check packets, including remittance details and backup documentation, for review and signatures. Maintain logs of completed check runs and update internal payment tracking systems. Document Preparation, Filing & Posting Support Organize, file, and maintain financial documents (both physical and digital) to ensure easy retrieval and audit readiness. Prepare supporting documents for posting, including invoice batches, receipts, approvals, and payment documentation. Assist in maintaining accurate recordkeeping practices to support month‑end close and audit activities. Credit Card Reconciliation & Receipt Matching Perform monthly two‑way matching of company credit card transactions with employee-submitted receipts. Verify expense category accuracy and ensure compliance with company spending policies. Investigate discrepancies, follow up on missing receipts, and work with employees to complete reconciliations. Prepare monthly credit card reconciliation packets for accounting review. Administrative & Accounting Support Assist with daily accounting tasks and special projects as assigned. Support general office workflow and collaborate with team members to meet deadlines. Provide backup support for other financial processes during high-volume periods or staff absences.

Requirements

Bachelor's Degree in Accounting, Finance or related field, preferred
6 months + of AP experience
Experience utilizing accounting software, highly preferred
Basic excel
Strong communication both written and verbal
Strong organizational skills
processing 10 invoices Monday / Tuesday
Wednesday- Processing 3-4 invoices
Thursday/ Friday Running checks
Filing and knowledge of posting (prepare docs for that)
Matching credit cards with receipts (2 way match) - Once per month

Responsibilities

Process vendor invoices following weekly workflow cycles
Review invoices for accuracy, coding, proper authorization, and compliance with company policies.
Enter invoices into the accounting system, ensuring correct GL coding and proper documentation attachments.
Communicate with vendors or internal departments to resolve discrepancies or obtain missing information.
Prepare weekly and/or bi‑weekly check runs, ensuring all invoices are properly approved and supported.
Verify payment batches for accuracy before issuing checks.
Assemble check packets, including remittance details and backup documentation, for review and signatures.
Maintain logs of completed check runs and update internal payment tracking systems.
Organize, file, and maintain financial documents (both physical and digital) to ensure easy retrieval and audit readiness.
Prepare supporting documents for posting, including invoice batches, receipts, approvals, and payment documentation.
Assist in maintaining accurate recordkeeping practices to support month‑end close and audit activities.
Perform monthly two‑way matching of company credit card transactions with employee-submitted receipts.
Verify expense category accuracy and ensure compliance with company spending policies.
Investigate discrepancies, follow up on missing receipts, and work with employees to complete reconciliations.
Prepare monthly credit card reconciliation packets for accounting review.
Assist with daily accounting tasks and special projects as assigned.
Support general office workflow and collaborate with team members to meet deadlines.
Provide backup support for other financial processes during high-volume periods or staff absences.