Accounts Payable Clerk

Aston Carter•Town of Colonie, NY

13d•$20 - $24•Onsite

About The Position

The Accounts Payable Clerk / Specialist is responsible for processing and managing accounts payable transactions that support the operations of multiple healthcare campuses. This role ensures invoices, reimbursements, refunds, credits, and related transactions are processed accurately, timely, and in compliance with established policies and regulations. This position requires a detail‑oriented professional with strong accounts payable experience, comfort working in an ERP system, and the ability to provide excellent service to both internal departments and external vendors.

Requirements

1+ years of Accounts Payable experience
Associate’s degree required
Strong experience working with accounting or ERP software
Proven ability to process vendor invoices accurately and efficiently
Strong attention to detail and organizational skills
Professional communication skills for internal and external interactions
Ability to manage deadlines in a high‑volume environment

Nice To Haves

Proficiency with Microsoft Office, especially Excel
Data entry and spreadsheet management experience
Administrative support experience (filing, scanning, documentation)
Strong typing speed and computer skills
Experience supporting month‑end or year‑end close activities
Healthcare or large‑organization AP experience (plus)

Responsibilities

Process invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP accounting software.
Ensure payments align with Treasury cash allocations, including awareness of invoices with special payment terms, rebates, or early‑payment discounts.
Identify issues requiring escalation and address them in a timely manner.
Compile and distribute mailed payments accurately and efficiently.
Ensure compliance with all applicable policies, procedures, and regulations.
Verify invoices and reimbursements include required documentation and approvals.
Maintain supplier file accuracy to ensure payments are issued to the correct vendor, location, and payment method.
Maintain supporting documentation and records to meet financial and regulatory requirements.
Respond promptly and professionally to vendor and internal inquiries regarding invoice processing, policies, and payment status.
Provide education and guidance to departments and suppliers as needed.
Maintain outstanding customer service standards with all stakeholders.
Maintain databases and related files for supplier invoices that cannot be processed in the ERP system.
Review and update pending invoice documentation at least weekly.
Assist with monthly and year‑end activities, including 1099 preparation.
Support identification and recovery of unclaimed funds.
Work collaboratively with Finance, Treasury, Supply Chain, Receiving & Distribution, and other departments to support organizational operations.
Contribute to a team‑oriented, efficient, and service‑focused Accounts Payable environment.