Accounts Payable Clerk & Vendor Risk Assistant - Pine Mountain, GA

FIRST PEOPLES BANK•Pine Mountain, GA

23d•Onsite

About The Position

The Accounts Payable Clerk & Vendor Risk Assistant is responsible for processing accounts payable transactions and supporting the bank's Vendor Management Program. This entry-level position helps ensure accurate and timely payment of vendor invoices while assisting with vendor onboarding, contract reviews, due diligence documentation, and annual reviews of Tier 1 vendors. This individual will work closely with Finance, Risk, and Operations to support both financial accuracy and regulatory requirements related to third-party risk management.

Requirements

High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, or Business preferred.
0–2 years of accounting, accounts payable, or administrative experience (banking experience a plus).
Basic understanding of accounting principles and invoice processing.
Strong attention to detail and organizational skills.
Ability to review documents for accuracy and completeness.
Proficiency with Microsoft Excel, Word, and basic accounting systems.
Good communication skills and the ability to collaborate with multiple departments.
Willingness to learn banking regulations related to vendor risk (training will be provided).
Strong sense of confidentiality and ethical judgment.

Nice To Haves

Exposure to vendor management, compliance, or contract review is helpful but not required (training provided).

Responsibilities

Process vendor invoices, ensuring accuracy, proper coding, and authorization according to bank policies.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Prepare weekly and monthly AP reports and payment runs.
Maintain organized electronic and physical AP files.
Assist with month-end closing processes, including accruals and expense tracking.
Provide excellent internal support to departments regarding invoice status, purchase orders, and vendor inquiries.
Assist in the onboarding of new vendors by collecting due diligence materials (e.g., financials, SOC reports, insurance certificates).
Review new contracts for completeness and ensure required terms are present (e.g., confidentiality, data security, termination rights).
Ensures timely annual reviews for Tier 1 (critical) vendors are conducted by collecting updated documentation and collaborating with Finosec.
Maintain vendor files and documentation within the vendor management system.
Monitor contract expiration dates and notify internal stakeholders of renewal deadlines.
Support compliance efforts related to third-party risk, including reporting and audit preparation.
Collaborate with Risk, IT, and Operations on vendor-related risk assessments.
Help maintain an accurate vendor inventory and classification of vendors by risk tier.
Perform general clerical and administrative duties as assigned.