Accounts Payable Clerk II

MFAH•Houston, TX

7d•Onsite

About The Position

The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, three eateries and two house museums for decorative arts. The encyclopedic collection numbers more than 70,000 works of art in a wide range of media. As an employer, MFAH offers a supportive, collegial and inclusive work environment and a competitive benefits package.

Requirements

Solid proficiency with Microsoft 365 Products
Excellent communication skills, both oral and written, are essential
KEY ~ Must be detail oriented, able to prioritize, and handle multiple tasks
Able to work independently to meet deadlines
Degree or coursework in accounting
At least two years in accounts payable, purchasing or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
Must undergo and meet company standards for background and reference checks.
Required ability to handle multiple tasks concurrently.
Extensive computer usage.
Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others.
Frequent sitting, which may be required for extended periods of time.
Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities.

Nice To Haves

Experience with Microsoft Dynamics AX or D365 is a plus

Responsibilities

Prepare, generate, and process purchase orders (POs) for selected Museum departments, including: Preparing POs for approval Receiving goods and services in the accounting system Reviewing and validating PO invoices for payment Invoicing POs upon request and submitting invoices in a timely manner
Prepare and process invoice journals for both PO and non-PO invoices on a daily basis.
Monitor the Accounts Payable email inbox daily for incoming invoices, statements, and related correspondence.
Respond promptly and professionally to invoice inquiries from internal departments and external vendors.
May serve as a liaison between operating departments and the accounting team to resolve invoice, PO, and payment-related issues.
Open and distribute incoming mail to appropriate departments.
Scan and maintain records for all incoming invoices, manual payments (including wires, ACHs, and credit card transactions), and W-9 forms in designated folders.
May assist with preparing and reviewing staff expense reports.
May also coordinate insurance renewal data and assist with insurance claims as needed.
Perform other duties as assigned.

Benefits

Medical Insurance : Employee and dependent coverage through a choice of managed health care programs
Dental Insurance : Employee and dependent coverage through two plan choices
Vision Insurance : Employee and dependent coverage through a vision program
Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.
Life Insurance & AD&D : Employee coverage at no cost to the employee
Long Term Disability : Employee coverage at no cost to the employee
Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked
Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days
Holidays - Full-time employees receive eleven paid holidays per year
Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.
Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service.
Roth IRA also available!
MFAH Membership – Staff receive a free Family-level membership
Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and courses for you or your family at the Glassell School of Art.
Metro commuter subsidy available upon request