Accounts Payable Associate

OneEnergy Renewables • Madison, WI

4d • Hybrid

About The Position

The Accounts Payable Associate supports the accounts payable function through accurate, timely, and well-documented processing of routine AP activities. This role is expected to handle task-based work that is well-defined and closely supported, with a focus on building foundational AP and systems skills in a fast-paced, collaborative environment. This role is vital to help keep the company’s day-to-day accounting functions running smoothly and is responsible for projecting a professional company image and excellent internal/external customer relations.

Requirements

• Bachelor’s degree preferred or equivalent experience; interest in an accounting/AP career path strongly preferred
• 0–2 years of relevant experience (including internships, coordinator roles, or prior administrative/AP exposure). Entry-level candidates with strong aptitude and motivation are encouraged to apply
• Strong attention to detail and ability to follow defined processes accurately and consistently
• Strong customer service mindset and professional communication skills (written and verbal)
• Comfort learning systems and tools; ERP/AP system exposure is a plus (Sage Intacct of NetSuite)
• High proficiency (or willingness to learn quickly) in Office 365 tools, particularly Excel
• Team-oriented, reliable, and energized by a high-paced environment focused on collaboration and innovation
• Must be self-motivated and enjoy a team-oriented cross functional work environment and comfortable working in a hybrid remote and in person team environment
• Must have a “roll up your sleeves and let’s get the job done right” type attitude
• Proactive and creative problem-solving skills, a with the ability to ask pointed questions to ensure clarity and consistency across business practices
• Ability to manage time, prioritize tasks, delegate, and manage resources effectively

Nice To Haves

• ERP/AP system exposure is a plus (Sage Intacct of NetSuite)

Responsibilities

• Process routine AP transactions for solar construction and development projects following documented procedures:
• Enter vendor invoices into the accounting system accurately and timely
• Support processing and review of purchase orders and receipt/approval documentation
• Route invoices for approvals and monitor status to support payment timelines
• Respond to basic AP inquiries from internal stakeholders and vendors with professionalism, escalating complex or unclear issues to the AP Lead/Manager
• Accurate review and analysis of contract payment terms, conditions, and other applicable information
• Support vendor onboarding and maintenance, collecting required documentation and ensuring vendor records are complete and accurate
• Assist with weekly payment preparation tasks, including pulling support, confirming approvals, and completing defined checklist steps
• Support expense/corporate spend workflows as assigned (e.g., ensuring receipts are attached and transactions are coded per guidelines), escalating policy questions
• Assisting with systems implementation and enhancement testing, identifying, and following up on issues with systems as they arise
• Participate in process documentation and continuous improvement, suggesting practical enhancements as you learn the workflows and tools
• Support period-end readiness through defined reconciliation support tasks and documentation organization as assigned and participate in annual consolidated financial statement audit

Benefits

• We provide generous Paid Time Off (six weeks/year) and an impactful Volunteer Time Off Program.
• We offer robust employee benefits including comprehensive medical coverage, 401(k) matching retirement plan, life insurance, wellness incentives, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees