Accounts Payable Associate

Aman

4d • Onsite

About The Position

Support the accounts payable operations by processing transactions with accuracy and efficiency. Maintain vendor records, reconcile invoice discrepancies, and prepare payment batches. Assist with month-end closing procedures and provide support for financial audits. Demonstrate strong organizational skills, attention to detail, and proficiency in financial software and accounts payable best practices. Alternate title would be AP Accountant.

Requirements

• Flexible schedule, including evenings, weekends, and public holidays.
• Great organizational skills with strong attention to detail and knowledge of standard filing systems with excellent verbal and written skills.
• Knowledge and experience with Microsoft Word, Excel, and Outlook.
• Experience with accounting systems and the accounts payable process preferred.
• Experience in a hospitality setting preferred.
• Proven ability to perform administrative duties that include maintaining accurate, confidential, and auditable records.
• Friendly, engaging, and service-oriented personality.
• Culturally aware with a collaborative and respectful approach to teamwork.
• Must have the legal right to work in the United States.

Nice To Haves

• Experience with accounting systems and the accounts payable process preferred.
• Experience in a hospitality setting preferred.

Responsibilities

• Receive invoices from vendors and review accuracy to approved purchase orders, correct taxation, and properly code and prepare invoices for entry into the accounting system.
• Send invoices to managers for approval, including via Adobe sign.
• Maintain all open accounts payable invoice files, process invoices for payment (check, ACH and wire) in conjunction with the Financial Controller’s approval, and file in paid invoices file.
• Ongoing research of vendor statements to open and paid accounts payable records including correspondence with vendors to ensure accuracy of accounts.
• Send ACH and wire remittances to vendors and Spa Contractors as required and prepare and send check payments via mail or for pickup.
• Prepare and pay all health center therapist commissions every other week, including cross-referencing of SpaSoft and Opera to input data in Spa spreadsheet
• Review the accounts payable aging on a regular basis and research any vendor inquiries.
• Run and file all month end accounts payable reports.
• Work closely with all department heads and coordinators on requests for information and assisting with physical inventory as required.
• Assistance with purchasing and receiving as required.

Benefits

• Access and discount on Food & Beverage Outlets at Amangiri.
• Aman Retail and Spa Treatment discount.
• Uniform provided.
• One meal is provided per shift.
• 401k plan available after 1 year of service with partial match.
• Free Vision, Dental and Life Insurance.
• Amangiri pays 90% of your medical health plan and 100% of your vision and dental benefits.
• Paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed