Accounts Payable Associate
About The Position
The Accounts Payable Associate is responsible for processing vendor invoices, coordinating and verifying invoice approvals and responding to vendor inquiries concerning invoice payment status. Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.
Requirements
- Ability to work in a high paced technologically based environment.
Nice To Haves
- Associate’s Degree in Accounting or Business Administration preferred.
- Three years’ experience of accounts payable (AP) or finance preferred.
Responsibilities
- Audit supplier invoices for accuracy, completeness and conformance to company specifications prior to processing for payment.
- Maintains and organizes invoices, packing slips and purchase orders on a daily basis.
- Processes invoices/credit memos/EDIs/AOIs by matching supporting paperwork/approvals in an accurate and timely manner.
- Responds to calls and inquiries from internal and external customers regarding outstanding balances, accounts or issues and works to resolve issues or disparities as they arise.
- Reconcile vendor statements to ensure payments are up to date.
- Communicates professionally with vendors and department members.
- Meets deadline for month-end closing schedule and ensures correct post date for all payable transactions.
- Gather relevant vendor documentation to support vendor maintenance to ensure accurate W-9’s and 1099 reporting.
- Coordinates with purchasing department problem vendors and purchase order issues.
- Keeps Senior/Lead AP Associates updated on the invoice/PO problem issues.
- Build and maintain key relationships with key supplier Accounts Receivable departments, RRH buying team and operational leaders.
- Support preparation of invoices, scanning and verification.
- Audit and process XM payment requests.
- Scope of vendor assignments to include high volume and less complex vendors.
- Assists other staff during absences.
- Performs other duties as assigned.
- Strong computer skills in Windows and EXCEL.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
