Accounts Payable Associate

Wraith Scarlett & Randolph•Woodland, CA

About The Position

As an Accounts Payable Associate, you’ll play a vital part in keeping our financial operations running smoothly and efficiently. Every day brings opportunities to make an impact—managing corporate expenses, processing payments, reconciling accounts, and ensuring our general ledger reflects precise, reliable information. If you thrive in a fast-paced environment, love staying organized, and take pride in upholding financial integrity, this role is made for you. Your consistency and dependable presence will be key contributors to the success of our accounting team and the company as a whole.

Requirements

High level of confidentiality and integrity
Ability to identify, analyze, and resolve discrepancies in statements and financial transactions.
Ability to manage multiple tasks and meet deadlines.
Strong organizational and time management skills.
Effective communication and interpersonal skills for working with staff, brokers, and carriers
Ability to follow established workflows and maintain consistency.
Computer proficient and knowledgeable with Microsoft Office.
High School Diploma.

Nice To Haves

Associate’s degree in accounting, business administration, or related field preferred.
Additional coursework or certification in accounting or insurance operations is a plus.

Responsibilities

Transact and reconcile corporate credit card statements; ensure timely payments and accurate general ledger entries.
Manage producer expense reimbursements, including reconciliation and recording in the general ledger.
Healthcare Invoices - Timely payments, reconciliation, record in general ledger.
Maintain active vendor files in Epic for all expenses, including vendors paid via credit card.
Ensure proper documentation, including credit card payment receipts.
Review all annual, quarterly, and monthly subscriptions for accuracy and necessity.
Prepare and issue annual 1099s and 1096s.
Record receipts and vendor ACH payments from the previous day in the general ledger.
Print and distribute daily general ledger reports.
Provide backup support for other employees as assigned, including receptionist duties when needed.